The NASA Johnson Space Center (JSC) is seeking interested candidates to serve as an Administrative Specialist to support the administrative and business operations of organizations at JSC. This position requires working with leadership, management, and team members levels that may include directorates, divisions/offices, branches that may include other centers and/or enterprises. Serves as a liaison to help management identify financial, personnel, and material needs and problems.

Duties

Duties described below are at the highest grade advertised. Duties assigned at lower grade levels will be of more limited scope, performed with less independence and limited complexity; duties will be commensurate with the grade of selected employee. Collaborates with senior leaders (Center or Enterprise) to strategize on administrative plans, implements, or maintains organizational records; utilize analytical methods to identify, evaluate, and recommend appropriate solutions for efficiency. Provides guidance and oversight for a full range of administrative and personnel activities, working and collaborating closely with directorate and division management and administrative support. Performs and monitors administrative management requirements and applies policies. Researches and resolves unusual problems in performing a variety of duties related to special projects involving administrative or program issues. Coordinates actions and projects completion, tracks progress toward schedules and takes corrective actions as appropriate. Provides timely communications with project and task participants, stakeholders, and management. Performs administrative functions of organizational requirements to secure adequate control of deadlines, progress reports, and data bases. Provides deliverable reports to Center or Enterprise leadership as required. Partners with members in other NASA or JSC organizations to guide administrative staff and resolve issues within administrative functional areas (e.g., HR activities, property custodian, timelines, purchasing needs, etc.). Oversees the performance evaluation and planning process for the Directorate/organization to enable on-time completion of tasks. Coordinates with office leadership and administrative staff to enable timely completion within their respective division. Provides support for the planning and management of the organizational budget and maintains financial records. Provides support for the planning and coordination of various events, seminars, workshops, retreats, and site coordination. Coordinates audio/visual equipment support. Fosters a culture of engagement, diversity, inclusiveness, excellence and innovation. Champions NASAs commitment to Diversity, Equity, Inclusion and Accessibility to create an environment that promotes a commitment to safety, integrity, and teamwork.

Requirements

• This position is open to U.S. citizens, nationals or those who owe allegiance to the U.S.
• You must meet qualifications requirements by the closing date of this announcement.
• Financial Disclosure, Drug Testing, Bargaining Unit and/or the Travel Requirements for this position may differ and be required based on the duty location/NASA Center requirements.
• Position subject to pre-employment background investigation or higher-level clearance. Investigation/Clearance may differ and be required based on the duty location/NASA Center requirements.
• Selected applicant(s) must be assigned to a duty location listed on the announcement. Selectee(s) will be required to work ON-SITE at the duty location selected.

Qualifications

Specialized experience is experience that has equipped you with the particular ability, skill, and knowledge to successfully perform the duties of this position and is typically in or related to this line of work. To qualify for GS-11, you must have: a) One year of directly related specialized experience equivalent to the GS-09 level: Performing administrative functions in support of staff or executive management that may include personnel systems management, travel arrangements, training coordination, property equipment custodian, or the facilitation of logistics office moves in accordance with organization requirements; Providing recommendations regarding administrative guidelines, issues, or operations; Gathering and analyzing information to support the development of organizational functions, office operations, or process setting for an organization. OR b) Completed all requirements for a doctoral degree (i.e., Ph.D. or equivalent) in an appropriate field OR c) Completed 3 full academic years of progressively higher-level graduate education leading to a Ph.D. degree or equivalent doctoral degree in an appropriate field OR d) LL.M., if related OR e) Have an equivalent combination of experience and graduate study as discussed in a), b), c) and d) above To qualify for GS-12, you must have one year of directly related specialized experience equivalent to the GS-11 level: Reviewing administrative or business operations to determine compliance with organizational policies; Participating in the development and implementation of organizational records and making recommendations for administrative guidelines, issues, or operations; Preparing and presenting data to support the development of organizational functions, office operations, or process setting. Your resume must include a clear and detailed narrative description, in your own words, of how you meet the required specialized experience. Experience statements copied from a position description, vacancy announcement or other reference material constitutes plagiarism and may result in disqualification and losing consideration for the job. NASA prohibits the use of artificial intelligence (AI) or AI-assisted tool in drafting application and assessment responses. Please visit https://www.nasa.gov/careers/how-to-apply/#Artificial-Intelligence to review NASA's guidance on the use of AI tools during the application process.

Education

Basic Requirement:

If you are using education completed in the United States to meet the qualification requirements, your degree must have been awarded from a college or university that is accredited by a recognized accrediting organization. For a list of schools that meet this criteria, go to http://ope.ed.gov/accreditation/.

If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs. These education credentials must be deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

All degrees must have been received in the year of, or any year subsequent to the original date of accreditation

Contacts

• Address Johnson Space Center 2101 NASA Parkway Houston, TX 77058 US
• Name: NASA Shared Services Contact Center
• Phone: 1-877-677-2123
• Email: [email protected]