The incumbent serves in a staff capacity supporting the Chief of the Mental Health Careline through the Administrative Office of the service in the accomplishment of the Mental Health Service long range goals and daily activities. This support enhances the Chief of Service's efficiency and allows for increased availability of his/her time for other functions.

Duties

This position covers a wide-range of administrative tasks that are related to and include but are not limited to the following items: Provide/ensure timekeeping by i.e. recording time, coordinating with supervisors and/or chiefs for accuracy, timeliness of entry/certifications, cost transfers occur between services when overtime is worked outside of careline, and collaborating with payroll. Administer the daily schedule, work flow and office organization as needed for efficient service. Collaborate with Administrative Officer to accomplish goals for e.g. improved patient outcome, updating patient data in PCMM, and make administrative changes related to the designation of Mental Health Treatment Coordinator. Collaborate to analyze programs to determine whether activities and procedures meet requirements of laws, regulations, union agreements, Medical Center policies, etc. Develop justifications and/or recommend reprogramming to meet unfinanced requirements or increased/decreased costs as required. Prepare budget reports and /or attends budget meetings to keep the Section Chiefs informed of fund status and problems. Process the credentialing, privileging and scope of practice, as appropriate for several staff (contract staff including physicians, physician assistants, and CRNA's), to include monitor other requirements of this duty, i.e. BLS/ACLS certifications, Licensure renewals, Education/training, etc. Collaborate in planning, programs, and managing in concurrence with the Administrative Officer, the annual operating budget consisting of appropriated and reimbursable funds for the following portions of the Department's budget: supply, temporary duty (TDY), Continuing Medical Education, civilian awards budget, etc. Work Schedule: Monday - Friday 7:30 a.m. to 4:00 p.m. OR 8:00 a.m. to 4:30 p.m. work schedule, but work schedule may be adjusted to meet the needs of the service. Virtual: This is not a virtual position. Position Description/PD#: Administrative Assistant (OA)/PD10617O Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/25/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-6 position you must have served 52 weeks at the GS-5. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-5 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Analyze programs to determine whether activities and procedures meet requirements of laws, regulations, union agreements, Medical Center policies; Development or refinement of policy and procedures governing service activities; Improve efficiency of operations, working relationships, task structure or organizational effectiveness; Track the plans and activities of improvement; Operating budget consisting of appropriated and reimbursable funds. You will be rated on the following Competencies for this position: AccountabilityAdministration and ManagementCustomer Service (Clerical/Technical)Manages and Organizes InformationTechnical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary but requires some standing, walking, lifting and bending. Pressures arise when deadlines must be met and unexpected work load demands are experienced. Interruptions occur frequently. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Tucson VA Medical Center 3601 South Sixth Avenue Tucson, AZ 85723 US
• Name: Kimberly Ross
• Phone: 858-665-1906
• Email: [email protected]