The Administrative Support Assistant in support of the Administrative Officer (AO) and Program Specialist for the Mental Health Service (MHS). In assisting the AO and Program Specialist, you will assist in managing the MHS budget, contracting, and personnel service dollars while keeping the supervisors informed to maintain financial solvency. Serve as a back up to service line timekeepers, PIV managers/sponsors, and Program Application Specialists, and committee minutes recorder.

Duties

Major duties include, but are not limited to: Assistant to the Administrative Officer of the MHS, the incumbent will develop the need for and maintains an awareness of available resources. Assembles and compiles budget information. Maintains a running account of funds allocated and expended in all sub accounts and propose interim adjustments where necessary by applying the basic knowledge and understanding of budgetary policies, procedures, and regulations. Assist with staff resource requests by drafting and tracking the paperwork to disposition status, In assistant to the AO, incumbent will investigate and analyzes adverse quality trends or conditions and initiates corrective action. Obtain data require for credentialing and privileging of MHS providers to include completing the paperwork needed for initial IPPE, bi-annual OPPE reviews, and any identified FPPE reviews. Extract data needed for quarterly clinical chart reviews and analyze the results. Designs studies, training programs and organizational strategies for identifying opportunities to improve customer service and operational policies. Prepares data analyses for presentation and review using written, verbal, and electronic media. Assists with timekeeping entry and associated filing; sponsoring employees in the issuance or renewal of PIV cards; and provides ADP AC support with troubleshoot, submitting work orders, and move/transfer requests. Preferred Experience: At least (1) year of administrative experience, preferably with mental health administrative experience. Work Schedule: Monday - Friday 7:30 a.m. to 4:00 p.m./8:00 a.m. to 4:30 p.m. work schedule, but work schedule may be adjusted to meet the needs of the service. Telework: May be authorized 1-2 days/PP Virtual: This is not a virtual position. Position Description/PD#: Administrative Support Assistant/PD12168-A Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/27/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: gathering and analyzing budget needs; Monitor usage of fund control points and formulates the annual budget including salaries, travel, supplies, equipment and all other general operating expenses; develop monthly and quarterly cost ceilings; Monitors qualitative and quantitative measurements for performance; Producing variety of recurring reports, charts, and statistical data relating to workload, timeliness, and quality control measurements. NOTE: Applicants wishing to receive credit for such experience must clearly indicate the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. . You will be rated on the following Competencies for this position: Administration and ManagementAnalysis and Problem SolvingBudget AdministrationComputer Skills Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Tucson VA Medical Center 3601 South Sixth Avenue Tucson, AZ 85723 US
• Name: Kimberly Ross
• Phone: 858-665-1906
• Email: [email protected]