This position is located with the Bureau of Indian Affairs, Alaska Region, Office the the Regional Director, Office of he Deputy Regional Director-Trust Services in Anchorage, Alaska. NOTE: TRAVEL AND RELOCATION EXPENSES WILL NOT BE AUTHORIZED. ANY RELOCATION EXPENSES ASSOCIATED WITH REPORTING FOR DUTY WILL BE THE RESPONSIBILITY OF THE SELECTED EMPLOYEE

Duties

Performs a wide variety of administrative duties and serves as point of contact in coordinating meetings, schedules, conferences, special projects and other key organizational activities. Maintains office automation correspondence tracking system, providing input to and/or reviews all internal/external correspondence. Serves as Records Coordinator, occasionally serving as team leader. Receives and processes all incoming mail, faxes, and electronic mail. Make travel arrangements, maintains office supplies and services. Manages front desk and ensures all phone calls and visitors are directed to appropriate staff.

Requirements

• U.S. Citizenship Required
• Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (title 25, USC Section 472). Form BIA -4432 must be submitted with the application if claiming Indian Preference.
• You will be required to have federal payments made by Direct Deposit
• You may be required to successfully complete a probationary/trial period
• A background security investigation will be required for all new hires. Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication.
• If you are a male applicant born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.
• Incidental Operator position. If you are required to operate a motor vehicle in order to properly carry out assigned duties, the 25 IAM 4 Motor Vehicle Safety Program Policy applies. A Link is provided in the Additional Information Section.

Qualifications

EXPERIENCE AND EDUCATION REQUIREMENTS: (OPM Operating Manual, Qualification Standards for Administrative and Management Positions, GS-0301). GS-11: In addition to the requirements at the lower grade level, I have at least 1 year of full-time specialized experience or the equivalent, comparable to at least the GS-9 in the Federal Service (obtained in either the public or private sector). This experience must include assisting management servicing as point of contact for time keeping, budget/finance systems and Regional Freedom of Information Act (FOIA); recognizing workflow issues to be detrimental to the effective delivery of services; preparing and submitting requests for various actions, maintaining files, and handling and maintaining sensitive confidential information; performing assignments involving gathering data, analysis and development of responses to inquiries from higher level department; assist with tracking obligations and expenditures; participating in development and implementation of program activities and systems; making travel arrangements, arranging meetings, conferences, special projects and maintaining appointment schedules, OR PH.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related. GS-09: In addition to the requirements at the lower grade level, I have at least 1 year of full-time specialized experience or the equivalent, comparable to at least the GS-7 in the Federal Service (obtained in either the public or private sector). This experience must include assisting management by servicing as office manager assisting with various personnel actions; assist with gathering data, analysis and developing responses to inquiries; assist with timekeeping, budget and payroll duties; responsible for monitoring Undelivered Orders (UDO's); maintaining office supplies and services; making travel arrangements, arranging meetings, conferences, special projects and maintaining appointment schedules; responsible for incoming mail, updating and maintaining documents and correspondence tracking; primary contact among subordinates, OR master's or equivalent graduate degree; or 2 full years of progressively higher level graduate education leading to such a degree; or LL.B. or J.D., if related. All qualification requirements must be met by the closing date of this announcement. Merit Promotion candidates must also meet time-in-grade requirements by the announcement closing date. Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (title 25, USC Section 472). Additional selections may be made from this announcement if identical vacancies occur in the same location within 90 days from the closing date.

Education

If you are qualifying based on your education, you MUST provide transcripts or other documentation to support your educational claims. Unless otherwise stated: (1) official or unofficial transcripts are acceptable, or (2) you may submit a list with all of your courses, grades, semester, year, and credit for the course. All materials must be submitted by the closing date of the announcement.

If more than 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society.

One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.

If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education which shows the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: FOREIGN EDUCATION

Contacts

• Address BIA Center for Recruitment Anadarko P.O. Box 1487 Anadarko, OK 73005 US
• Name: BIA Human Resources
• Phone: 405-247-1600
• Email: [email protected]