This position serves as an Inventory Manager in the Commodity Management Division of the Logistics Service in a Veteran Affairs Health Care System and supported catchment area, with responsibility for the inventory management of all expendable supplies and durable medical equipment in the assigned area(s).

Duties

Major Duties: Manages and controls an assigned class of expendable material for a VA HCS and supported catchment area. Recognized as an authority on expendable commodity management and serves as a subject matter expert to all services and service lines. Inventories managed include a wide variety of expendable items and durable medical equipment which may or may not be available through the Medical/Surgical Prime Vendor program or other negotiated or Federal Supply Schedule contracts. Acts as a central point of contact for the coordination of commodity support and the resolution of logistics problems across organizational lines. Acts as a focal point for new EX supply procedures. Makes decisions and commitments for the medical center on medical/surgical supplies that materially affect the VA HCS' ability to provide medical care to Veterans. Researche opportunities for and conducts analysis of potential cost savings, efficiencies, and process improvements using quantitative analysis and historical usage patterns. Utilizes performance measures to conduct forecasting and quantitative analysis. Develops Standard Operating Procedures (SOPs). Other major duties include: Conducts short, mid, and long-term advanced planning for expendable items and DME, utilizing enterprise-wide computerized planning tools. Uses a range of well-established and commonly applied inventory principles, standard and nonstandard methodologies, and concepts to determine need to intervene in the supply system in response to fluctuations in rates of usage, cost, availability for established suppliers, alternative sources of supply and other similar conditions. Performs analytical work to manage, regulate, coordinate, or otherwise exercise control over EX supplies. Forecasts short-and long-range inventory needs considering changes in medical and surgical technologies, clinical scheduling changes and program requirements. Participates in VISN and facility strategic planning to support major and minor projects and initiatives, ensuring that supply and DME needs are met while considering cost, policies/procedures sources of supply and other variables. Develops acquisition strategies to acquire and purchase DME, displaying familiarity with contracting laws and regulations with industry practices. Conducts data analysis for acquisition planning associated with DME. Analyzes and advises the customer on supply/DME purchase recommendations utilizing the "best value" approach, which may include criteria such as special features of the supply that are required in effective program performance that is not provided by a comparable supply; probable life of the item selected as compared with that of a comparable item; warranty considerations; and past performance. Manages inventory, independently sets initial stock and par levels and reorder points and resolves issues for a complete medical or service category (i.e., surgical, dental, imaging, engineering, prosthetics, laboratory or other major commodity). Authorizes significant changes in expenditure and stock levels based on usage requirements and budgeting considerations. Research opportunities for and conducts analysis of potential cost savings, efficiencies, and process improvements using quantitative analysis and historical usage patterns. Utilizes best practices, principles and tools, concepts, and methodologies to determine and evaluate supply system performance. Reviews and reports back to Fiscal on listings of delinquent payments and receipts of purchase orders. Carefully handles highly specialized items which may require any or all the following: sub-zero temperature control; delicate care instructions; sterile processing; and refrigeration. Coordinates rotation of emergency caches to prevent expirations and economy of supply while maintaining National Emergency Management stock levels. Supports other elements of the organization and performs other duties as assigned. Returns, Recalls and Reutilization. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: 7:30am - 4:00pm, Monday - Friday Telework: Not Available Virtual: This is not a virtual position. Position Description/PD#: Inventory Mgt Specialist/PD#99823/PD#99823-S Financial Disclosure Report: Not required.

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 04/08/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-05. For a GS-9 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience GS-7: You must have one full year of specialized experience equivalent to at least the next lower grade GS-05 in the federal service that that equipped you with the knowledge, skills, and abilities to successfully perform the duties of the position, and that is typically in or related to the work of this position. Specialized experience would typically include, but are not limited to: Coordinates with property managers for disposal of surplus or excess supplies. Conducts short, mid, and long-term advanced planning for expendable items and durable medical equipment. Conducts effectiveness/efficiency reviews. Performs analytical work to manage, regulate, coordinate and exercise control over expendable supplies. Advises and informs stakeholders concerning the management, control, and accountability of expendable items in use. Computes requirements for supplies and durable medical equipment. OR Graduate Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 1 full year of graduate level education. OR Superior academic achievement. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation. OR Combination: Applicants must have a combination of specialized experience and education beyond bachelor's degree may be used to qualify applicants for the GS-07 level. NOTE: If using education combined with specialized experience to qualify, a copy of your transcript is required. To meet the minimum qualifications for this position at the GS-09 grade level, you must meet one of the following: Specialized Experience: You must have one (1) full year of specialized experience equivalent to the GS-07 level in the Federal service that equipped you with the particular knowledge, skills, and abilities to successfully perform the duties of the position, and that is typically in or related to the work of this position. Specialized experience includes: Plans and reviews all inventory processes, functions, and related systems. Maintains perpetual inventory accounts for expendable items. Research opportunities for and conducts analysis of potential cost savings, efficiencies, and process improvements using quantitative and historical usage patterns. Analyzes and advises customers on supply/durable medical equipment purchase recommendations. Prepares submissions to obtain approval and/or funding for national level expendable supply contracts. Maintains inventory control records in an automated system. Manages inventory, independently sets initial stock and par levels, and reorders points and resolves issues. Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a master's or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree or LL.B. of J.D., if related that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and education the first year (18 semester hours) may be used to qualify applicants for the GS-09 level. NOTE: If using education combined with specialized experience to qualify, a copy of your transcript is required. You will be rated on the following Competencies for this position:CommunicationContracting/ProcurementPlanning and EvaluatingProblem SolvingTechnical CompetenceTechnology Application Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is to be 35-40 hours of work per week. Part-time experience will be credited based on of time spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Work is normally accomplished in an office setting; however, due to the nature of the position and duties, may be called upon to assist in the receipt, storage, and distribution of various supplies, primarily consisting of lifting light boxes generally less than 40 pounds, utilizing appropriate material handing devices, and placing items on shelves or carrying them elsewhere on station or within the catchment area. Must maintain applicable training and licensing to operate assigned equipment. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Washington VA Medical Center 50 Irving Street, Northwest Washington, DC 20422 US
• Name: Erika Dowell
• Phone: (216) 225-8132
• Email: [email protected]