This vacancy will close on the posted closing date or at 11:59 p.m. on the day in which 50 applications have been received, whichever comes first. The Administrative Officer is located in the Business Operations section of the VACO HRSC and is responsible for the overall administrative management, which includes interpreting administrative policies, defining administrative requirements, developing or implementing local policies, and providing advice to management on related issues.

Duties

Major Duties Include: Assuring the division has at its disposal all equipment necessary for proper performance of duties, including recommending acquisition of new equipment, repair of existing equipment and reviewing equipment requests. Reviewing, analyzing, and interprets incoming requests, recommending appropriate action, or suggesting appropriate alternatives based on knowledge of internal office operations, agency personnel policies, budget constraints, and work priorities. Calling attention problems that require HRSC management intervention or correction. Serving as designated HRSC Action Officer and primary point of contact for congressional inquiries, VIEWS assignments, VA Leadership requests, and other information requests and reports. Providing orientation for new HRSC staff, assuring access to appropriate systems to be effective in their positions. Participating in developing the annual budget formulation and/or execution process. Providing direction over administrative and clerical staff assigned to the division. Coordinating, serving as an editor for the writing, distributing, and archiving instruction manuals for employees, as well as Standard Operating Procedures (SOP) for the division. Conducting organizational analyses to determine optimum staffing ratios, and position distribution, overseeing the preparation of Organizational Charts, Position Description listings, and other necessary organizational tools. Evaluating, processing, and making recommendations for effective organizational changes. Coordinating all administrative and financial functions necessary to assure smooth and efficient functioning of the division. Preparing HR Dashboard data for presentation to leadership. Work Schedule: Monday-Friday, 8:00 a.m.-4:30 p.m. Compressed/Flexible: May be available Telework: 50% telework authorized. Applicant must secure office space at a nearby VA or government facility in order to receive an official job offer Virtual: This is not a virtual position. Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Not required

Requirements

• You must be a U.S. Citizen to apply for this job
• Designated and/or random drug testing may be required
• Selective Service Registration is required for males born after 12/31/1959
• You may be required to serve a probationary period
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/23/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade (GS-11) in the normal line of progression for the occupation in the organization. Examples of qualifying specialized experience include: experience with personnel management, budget management, and office administration to provide advice and assistance to managers and staff on administrative matters; coordinating all administrative functions; assisting in staffing needs and maintaining organizational charts; procuring new office equipment; assisting with budget formulation; evaluating and making recommendations for effective organizational changes. You will be rated on the following Competencies for this position: Attention to Detail Interpersonal Skills Reading Reasoning Self-Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Work is primarily sedentary and requires no special physical demands. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at http://://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address VA Human Resources Service Center 810 Vermont Ave NW Washington, DC 20420 US
• Name: Cassie Noon
• Phone: 412-588-3926
• Email: [email protected]