This position is part of the Defense Human Resources Activity. The incumbent will be responsible for attending required training, meetings, and functions as related to the prescribed unit programs. Advising the supervisor on policy and executes directives through the establishment of procedures for associated programs.

Duties

As a ADMINISTRATIVE SUPPORT SPECIALIST at the GS-0301-7 some of your typical work assignments may include: Serves as the point of contact for civilian position utilization. Maintains manpower documents and provides guidance to supervisors relating to civilian manpower requirements, organizational structure, and authorizations. Determines the necessary steps to perform the full range of administrative functions associated with personnel assignments, promotions, and performance evaluations. Generates and processes required civilian personnel transactions. Monitors civilian personnel action requests, tracks personnel, manpower, and training transactions as documentation flows through the office and provides status reports to management Assists in monitoring and administering of the Institute's civilian DoD Awards Program; to include Honorary, performance-based Cash Awards (i.e., performance-based, on-the-spot, special act, etc.) and Time-Off Awards. Assists leadership in developing and creating the Department file plan. Establishes electronic files and properly monitors cutoff and disposition procedures in accordance with the DoD Records Disposition Schedule. Serves as the alternate Organization Defense Travel Administrator (ODTA) for Defense Travel System authorizations and vouchers. Serves as the alternate Government Travel Card (GTC) Agency Program Coordinator (APC). Serves as the alternate Billing Official for Government Purchase Card (GPC) program.

Requirements

• Must be a U.S. citizen
• Males born after 12-31-59 must be registered for Selective Service
• Resume and supporting documents (See How To Apply)
• Suitable for Federal employment, determined by a background investigation
• May be required to successfully complete a probationary period
• Work Schedule: Full Time
• Overtime: Occasionally
• Tour of Duty: Flexible
• Recruitment Incentives: Not Authorized
• Fair Labor Standards Act (FLSA): Non-Exempt
• Financial Disclosure: Not Required
• Telework Eligibility: This position is telework eligible

Qualifications

You may qualify at the GS-07, if you fulfill the following qualifications: A. One year of specialized experience equivalent to theGS-05 grade level in the Federal service: Process a wide variety of civilian personnel transactions such as civilian personnel action requests, tracks personnel, manpower, or training transactions Assist with government purchase card and travel regulations, requirements, and program rules. Establish electronic files and properly monitors cutoff and disposition procedures in accordance with the DoD Records Disposition Schedule. OR B. 1 full year of graduate level education or superior academic achievement; OR C. You have some specialized experience as described in A, but less than one year; and you have more than one year but less than two years of education as described in B. You have computed the percentage of the requirements that you meet, and the total is at least 100%. (To compute the percentage, divide your total months of qualifying experience by 12. Then divide your semester hours of graduate education beyond the first year by 18. Add the two percentages. The total percentage must equal at least 100 percent to qualify.) Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Reasonable Accommodation Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended and Americans with Disabilities Act 1990 as amended, that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a reasonable accommodation in your online application. Requests for Reasonable Accommodations for the USA Hire Competency Based Assessments and appropriate supporting documentation for Reasonable Accommodation must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for Reasonable Accommodations are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a Reasonable Accommodation, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here: https://help.usastaffing.gov/Apply/images/1/14/USA_Hire_Reasonable_Accommodation_FAQs_-_01-26-17.pdf.

Education

ARE YOU USING YOUR EDUCATION TO QUALIFY? You MUST provide transcripts or other documentation to support your educational claims.

All materials must be submitted by the closing date of the announcement.

GRADUATE EDUCATION: One academic year of graduate education is considered to be the number of credits hours that your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.

Foreign education may be qualifying if a private organization specializing in interpreting foreign education programs has deemed the foreign education equivalent to that gained in an accredited U.S. education program or a U.S. accredited college or university has given full credit for the foreign courses.

Unofficial transcripts from U.S. Department of Education accredited colleges, universities, schools, or institutions listing your name, the name of the school, the date and degree awarded, and the list of classes and credits earned are acceptable for the application process. If selected, official transcripts are required before a firm job offer is made. A photocopy of your degree/diploma is not acceptable.

When relying on foreign education, submit transcripts and a copy of the equivalency evaluation results letter with a course-by-course listing. Documents must be in English or include an English translation. The hiring employer for this position does not evaluate degrees from foreign colleges or universities. For further information, visit: Foreign Education

Contacts

• Address Defense Human Resources Activity 4800 Mark Center Drive Alexandria, VA 22350-110 US
• Name: DHRA Servicing Team
• Phone: 6146920201
• Email: [email protected]