This is a Re-advertisement to solicit additional applicants. Previous applicants will need to re-apply. The purpose is to serve as receptionist and personal assistant to Social Services Office to accomplish a variety of clerical and other secretarial functions. The incumbent must have a good working knowledge of hospital programs, policies, and procedures and must be cognizant of supervisor's view in many areas of endeavor. Reports to the Supervisory Social Worker.

Duties

Greets patients and guides them in obtaining the appropriate source of treatment with a high degree of maturity and confidentiality. Answers the telephone, receives visitors, takes and gives messages, directs individual or transfers call to proper person or office Applies proficiency in the use of word processing, typing, personal computers, printers and office equipment. Develops and maintains all files of the office meeting minutes, policy and procedure manuals and performance evaluations, correspondence and many other files dealing with particular personnel and financial issues. Maintains supervisor's activity calendar based on knowledge of plans and previous commitments, schedule appointments, and conferences. Makes travel arrangements and prepares documents relating to travel and training. Receives and reviews all incoming mail, assigns priority to each item, routes correspondence accordingly.

Requirements

Qualifications

To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. MINIMUM QUALIFICATIONS: GS-05: Applicants must have successfully complete 4 years of education above high school -OR- your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: Perform clerical and administrative support functions for the office by planning, coordinating, scheduling and arranging meeting/travel arrangements Perform clerical office support using automated equipment with confidentiality of all records. Combining Education and Experience: Equivalent combinations of successfully completed post-high school education and experience may be used to meet total experience requirements at grades GS-5 and below, except for Reporting Stenographer, GS-5. For GS-5 level positions, only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience Education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. Time In Grade Federal employees in the competitive service are also subject to the Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP). You must meet all qualification requirements within 30 days of the closing date of the announcement.

Education

This position has an education requirement. You are strongly encouraged to submit a copy of your transcripts or a list of your courses including titles, credit hours completed, and grades. Unofficial transcripts will be accepted in the application package. Official transcripts will be required from all selectees prior to receiving an official offer.

Only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education may be credited. Applicants can verify accreditation at the following website: https://www.ed.gov/accreditation.

Contacts

• Address Gallup Service Unit 516 E Nizhoni Blvd P O Box 1337 Gallup, NM 87301 US
• Name: Navajo Area IHS Human Resources
• Email: [email protected]