The primary purpose of this position is to serve as a Secretary for the Clinical Services Department. This position is located under the Division of Clinical Services, at the Gallup Indian Medical Center, in Gallup, New Mexico.

Duties

Receives, tracks, and routes incoming correspondence, reports, and other various forms of communication. Performs office automation duties to prepare various types of documents, types a wide variety of materials, letters, memos, reports, and minutes. Serves as point of contact for scheduling meetings, appointments, and conferences for the department. Attends meetings, and prepares meeting minutes. Receives phone calls and visitors from within and outside the organization. Performs a wide variety of administrative tasks and functions. Purchasing supplies and equipment, maintaining filing systems, and timekeeping. Makes necessary travel documents, arrangements, itineraries in preparing and processing for the department. Other duties as assigned.

Requirements

Qualifications

To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. BASIC REQUIREMENT(S): GS-06 Grade Level: Candidates must have one (1) year of specialized experience equivalent to the GS-05 grade level. Typing Proficiency Requirement: Applicant must be able to type a minimum of 40 words per minute. A copy of your typing proficiency certification must be submitted with your application. In addition to the Basic Requirements, you must also meet the Minimum Qualifications stated below. MINIMUM QUALIFICATIONS: GS-06 Grade Level: Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: Performing a full range of administrative duties, operating office automation equipment and software. Experience in creating and managing: databases, spreadsheets, graphics work processing documents; communicating effectively and interacting with a wide variety of individuals within and outside the organization, and receives and answers routine telephone inquires. Preparing and processing a variety of documents associated with travel and timekeeping. Time In Grade Federal employees in the competitive service are also subject to the Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP). You must meet all qualification requirements within 30 days of the closing date of the announcement.

Education

When there is a positive education requirement, or you are using education to qualify as a substitution for experience, transcripts (unofficial) are required at the time of application to verify that you meet the educational requirement or substitution.

Only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education may be credited. Applicants can verify accreditation at the following website: https://www.ed.gov/accreditation.

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Gallup Service Unit 516 E Nizhoni Blvd P O Box 1337 Gallup, NM 87301 US
• Name: Navajo Area IHS Human Resources
• Email: [email protected]