This position is located in the office of the Counseling Services of Gallup Indian Medical Center, Gallup, New Mexico. The purpose of this position is to serve as Secretary and provide a variety of clerical and secretarial support for the work unit and supervisor.

Duties

Receives, tracks, and routes incoming correspondence, reports, and other various forms of communication. Serves as point of contact for scheduling meetings, appointments, and conferences for the department. Attends meetings, and prepares meeting minutes. Performs office automation duties to prepare various types of documents, types a wide variety of materials, letters, memos, reports, and minutes. Receives phone calls and visitors from within and outside the organization. Performs a wide variety of administrative tasks associated with maintaining and supporting the work of the organization: purchasing supplies and equipment, maintaining filing systems, and timekeeping. Makes necessary travel documents, arrangements, itineraries in preparing and processing for the department. Ensures the confidentiality of the department and patients. Other duties as assigned.

Requirements

Qualifications

To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. MINIMUM QUALIFICATIONS: GS-05: Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: Perform clerical and administrative support functions for the office by planning, coordinating, scheduling and arranging meeting/travel arrangements Perform clerical office support using automated equipment with confidentiality of all records. OR 4-year course of study above high school leading to a bachelor's degree with courses related to the occupation. OR Equivalent combinations of education and experience are qualifying for all grade levels and positions for which both education and experience are acceptable. Time In Grade Federal employees in the competitive service are also subject to the Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP). You must meet all qualification requirements within 30 days of the closing date of the announcement.

Education

This position has an education requirement. You are strongly encouraged to submit a copy of your transcripts or a list of your courses including titles, credit hours completed, and grades. Unofficial transcripts will be accepted in the application package. Official transcripts will be required from all selectees prior to receiving an official offer.

Only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education may be credited. Applicants can verify accreditation at the following website: https://www.ed.gov/accreditation.

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Gallup Service Unit 516 E Nizhoni Blvd P O Box 1337 Gallup, NM 87301 US
• Name: Navajo Area IHS Human Resources
• Email: [email protected]