The NCPS Chief Administrative Officer oversees the staffing and administrative functions for the VHA Office of Patient Safety, and is responsible for the planning, design, development, implementation, management, evaluation, and coordination of a complex administrative management program for the organization.

Duties

Provides leadership, advice, and subject matter expertise in the following areas: budget formulation, execution, monitoring, and reporting; personnel management and workforce and succession planning; logistics, facilities, property management and physical security; and administrative policy development and program analysis. Serves as principal point of contact for administrative matters, and independently communicates with staff of other national VHA program offices, VHA VISN and facility leadership, service chiefs, and other key officials within or outside of the VHA to define requirements, obtain information, negotiate for services, and to clarify issues. Administers NCPS fiscal operations, including budget planning, formulation, allocation and control; financial management; financial reporting, and travel. Reviews budget estimates submitted by program officials, analyzes special program or project budget plans and information, and identifies need for change. Participates with the Executive Director, Director of Operations, and other senior managers in proposing, presenting, explaining, justifying, and defending the OPS program budget before senior VHA managers, e.g., Assistant Under Secretary for Health for Quality and Patient Safety, VHA Chief Financial Officer, VHA Finance Committee, etc. Oversees all procurements to ensure they sufficiently meet the needs of the organization and are acquired in compliance with approved policies and procedures. Interacts and negotiates on adjustments or reprogramming in support of major program changes or requirements Develops, directs, and administers the NCPS personnel management program, overseeing the full range of personnel management requirements. Responsible for managing the personnel costs to ensure maximum utilization of personnel and funding resources for the OPS program. Prepares a variety of special analyses and reports on personnel resoucres and issues. Provides for the overall administrative management of the OPS including interpreting administrative policies and regulations, developing and implementing local policies, defining administrative requirements, and/or providing advice to the Executive Leadership Team on related issues. Provides technical and administrative supervision to the Administrative Team. Oversees the daily operation of the team, ensures that agency policies and priorities are being followed; develops performance standards; and evaluates work performance of subordinates. Plans work to be accomplished by subordinates, set and adjust short-term priorities, and prepare schedules for completion of work. Gives advice, counsel, and instruction to employees on both work and administrative matters. Hears and resolves minor complaints from employees; refers group grievances and more serious unresolved complaints to a higher-level supervisor or manager; effects minor disciplinary measures such as warnings and reprimands and recommends action in more serious cases. Other duties as assigned. Supervisory Probationary Period: Applicants selected for this position may be required to serve a one-year supervisory probationary period. Failure to successfully complete the supervisory probationary period will result in the employee being reassigned to a position in the agency of no lower grade and pay than the one the employee left to accept the supervisory or managerial position. Work Schedule: 8:00 am - 4:30 pm Compressed/Flexible: May be available. Telework: Available (applicant is required on site 50% of work schedule per pay period). Virtual: This is a virtual position. Position Description/PD#: Administrative Officer/PD031030 Relocation/Recruitment Incentives: Not authorized Critical Skills Incentive (CSI): Not approved. Permanent Change of Station (PCS): Not authorized.

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/20/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-14 position you must have served 52 weeks at the GS-13. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Selective Placement Factor (SPF) Requirement: This position includes a selective placement factor (skill, knowledge, ability, or other worker characteristic basic to - and essential for - satisfactory performance of the job). Selective placement factors are a prerequisite to appointment and represent minimum requirements for a position. Applicants who do not meet a SPF are ineligible for further consideration. Administrative operations, including budget planning, formulation, allocation and control; personnel management; procurement; travel; and timekeeping. Supervising a team with focus on administrative operations. You may qualify based on your experience as described below: Specialized Experience Requirement: Must possess one year of specialized experience equivalent to at least GS13 in Federal Service that includes 5 of the 7 of the following specialized experience examples. In order to meet the minimum qualifications for this position, you must meet (5 or 7) of the following examples of specialized experience. Long term planning and identifying system issues to develop policies, procedures & solutions Administers NCPS fiscal operations, including budget planning, formulation, allocation and control Oversee travel, purchasing and procurement, contracting and property management Interpret administrative policies and regulations Develops, directs & administer human resource program Provide analysis & advise Executive Director on situations requiring action Provide technical and administrative support to a team, develop performance standards and employee evaluations. You will be rated on the following Competencies for this position: Communication Financial Management Personnel & Human Resources Managing Human resources Leadership Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary, but occasionally involves walking, bending, climbing stairs. The work also involves coping with complex, persistent demands from a variety of sources that can be regarded as a high-pressure work situation. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address VHA Central Office - Quality and Patient Safety Services 810 Vermont Avenue NW Washington, DC 20420 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]