This position is located in the Veterans Health Administration (VHA), at the Northern Arizona VA Health Care System (NAVAHCS), located in Prescott, AZ. The incumbent serve as Program Support Assistant to the Facilities Management Service Line Business Manager and Project Program Analyst in addition to other assigned staff. The primary responsibility of the position is to perform administrative, technical, and clerical tasks in support the the service line.

Duties

This Program Support Assistant position is located at the Bob Stump VA Medical Center in the Education and Learning Resources Service. The incumbent works closely with all positions within Education, providing administrative support in regards to the functions of the department. Major duties of the program support assistant include, but are not limited to: Independently plans, develops, maintains and reviews departmental data collection, records, methodologies and techniques. Prepares action plans and makes appropriate recommendations for improvements in data collection, maintenance and work flow processes. Responsible for maintaining records and files for the department such as meeting minutes, reports, correspondence, records of office transactions, etc. Performs work directly related to tracking and maintaining budget records. Serves as the Travel Training Specialist for the Education Department. Serves as a purchase card clerk and responsible for maintaining accurate records of all transactions of the Education Department's Fund Control Points. Acts as the primary timekeeper for the Education Department Staff. Serves as a TMS Administrator and provide help desk assistance to employees, run reports and enter tracking data. Serves as the New Employee Orientation (NEO) Program Manager. Performs all other duties as assigned. Work Schedule: Monday thru Friday, 08:00am - 4:30pm Virtual: This is not a virtual position. Position Description/PD#: Program Support Assistant/PD12171A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/10/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Developing and recommending ways to improve the effectiveness, efficiency, and timeliness of work operations; scheduling, coordinating, planning and maintaining various events and calendars for meetings, committees and conferences; utilizing word processing, spreadsheet and database software; performing timekeeping functions for a large group of employees; purchasing, certifying and reconciling office supplies, services and invoices. You will be rated on the following Competencies for this position: Administration and ManagementBudget AdministrationContract AdministrationControl of FundsData Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required. This includes typing, sitting, standing, bending, and lifting of no more than 25 pounds. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Bob Stump VA Medical Center 500 Highway 89 North Prescott, AZ 86313 US
• Name: Corayma Chavez
• Phone: 562-625-2870
• Email: [email protected]