The Administrative Support Assistant functions as an Administrative Assistant to the GEC Service Line Manager (SLM) and is responsible for providing administrative/clerical support to a wide variety of complex, administrative and technical functions relating to the GEC SL. Incumbent works closely with the GEC SLM to provide programmatic and administrative support to the Service Line. Incumbent performs administrative work, which includes management of an office's schedule or day-to-day plans.

Duties

Major duties include but are not limited to the following: Providing administrative/clerical support to a wide variety of complex, administrative and technical functions relating to the GEC Service Line. Responsible for the clinical and administrative functioning of the Service Line and maintains a clinical workload that includes the responsibility of providing supervision of physicians, nurse practitioners, nursing and clerical staff. Advises management and staff in the interpretation of application of administrative procedures. Responsible for the completion of the annual equipment inventory. Incumbent ensures that all equipment requests are adequate, appropriate, and required for program operation. Tracking furniture, ADP, equipment, and project needs for each fiscal year for the service line. Prepares paperwork, meets with managers, participates in meetings to prioritize needs with the service line, and may attend stations meetings on behalf of the GEC Service Line Manager. Identifies and recommends ways of eliminating, combining, simplifying, or improving procedures and processes. Monitors budget for fund control points and provides budget and financial information to the GEC SLM and/or Program Analyst. Scheduling applicants for interviews for various positions; providing various types of training; and collecting 'data for employee awards, as well as tracking the award dollars. Consistently communicates and treats customers in a courteous, tactful and respectful manner. Provides consultation and training, as needed, to all clerical staff in the service line, advising and coordinating work as necessary. Serves as timekeeper for three T&Ls, and is an alternate timekeeper for all other service line T&Ls. Develops and maintains brochures on programs within the Service Line, and prepares newsletters for distribution, as requested. Performs other related duties as assigned. Work Schedule: Monday thru Friday, 7:00 am - 3:30 pm Virtual: This is not a virtual position. Position Description/PD#: Administrative Support Assistant./PD06987O Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 01/17/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: providing administrative and technical support for the management of various programs; maintaining databases and utilizing various software programs; managing administrative activities; maintaining files of administration records, supplies, and equipment; managing computerized databases related to budget and financial information; analyze and measure the effectiveness, efficiency, and productivity of administrative programs; develops written and oral correspondence. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have Graduate Level Education directly related to the work of this position. You will be rated on the following Competencies for this position: Decision MakingInterpersonal SkillsManages and Organizes InformationOrganizational AwarenessTechnical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required, such as walking, standing, bending, and carrying of light items like papers or books. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Bob Stump VA Medical Center 500 Highway 89 North Prescott, AZ 86313 US
• Name: Queen Dimas
• Phone: 562-826-8000
• Email: [email protected]