The incumbent of this position is responsible for the day to day building operations and maintenance of leased administrative and clinical space for the Ann Arbor Veterans Health System. The Leased spaces shall encompass a large geographic area including but not limited to buildings located in Ohio and Michigan and scattered throughout several adjoining counties in both states and will total over 250,000 square feet of leased space.

Duties

A. MAJOR DUTIES AND RESPONSIBILITIES: Building Management and Operations - 60% Responsible for the day to day operation and maintenance of Ann Arbor Veterans Health Systems Community Based Outpatient Clinics. Initiates and serves as the Contracting Officer's Representative (COR) for property leases and a variety of building maintenance and repair contracts and coordinates with a variety of service providers who perform work at the CBOC's. Develops statements of work, contract specifications, and cost estimates for repairs and improvements to systems and services, monitor and evaluate contractor performance. Evaluates, develops and recommends a course of action for coordination on decisions involving changes or alterations to facilities and utilization. Will manage the work order system for all leased spaces to ensure VA provided maintenance is completed on a timely basis. Assist with the day-to-day management of facility operations and building operating systems supported by the VA. Regularly engage property owners/managers/contractors to review lease building systems to ensure they are functioning as designed and are in good working order; including HVAC, electrical, energy management, fire safety and plumbing. Review actions and provide advice, guidance in compliance with current regulations to property lessor, facilities management, and executive leadership on immediate needs and future operations in comprehensive written reports and presentations. Advises the Chief of Facilities Management regarding assignment and use of facilities, regulatory requirements and directives and policies. Will ensure all Environment of Care discrepancies involving facilities operations are addressed and completed through use of work orders or the building owner. Coordinate with individual facility governmental entities, maintain current working knowledge of local and federal code regulations including FDA, health department, energy management, CFR, OSHA, and FPMR (Facility Property Management Regulations) impacting building operations. Responsible for facility plans to accommodate constantly changing missions, organizational realignments, activation of emergency operations, and assignment of new or additional equipment which in turn requires additional or different facility space Establishes rapport with contacts to obtain information and to influence, motivate or persuade individuals and/or groups in the use and disposition of facilities. Serves as leader, organizing and directing operations, when studies and analyses are of such scope that they require a team effort. Identifies facilities issues and coordinates with the Chief of Facilities Management on matters relating to disposal, retention, or maintenance. Research, analyze, and prepare reports to Facilities Management and Planning to operate facility assets at their most effective level based on building conditions and life-cycle cost analysis Administrative and Analysis- 30% Reviews and certifies invoices for contract facility support for a variety of facility supportive vendors. Analyzes and evaluates facility maintenance, security, and safety by determining specific requirements and implementing programs based on the needs, interests and level of detail needed to satisfy a wide variety of user requirements. Provide reports, analysis, and recommendations to align with and positively impact future operations; apply analytical reporting to both existing and planned lease buildings to FMS, ELT, or appropriate service. Prepare correspondence for the signature of Facilities Management and VA executive leadership addressing facilities and leasing program issues. Prepare various reports dealing with organizational and functional issues. Prepare and sign, in accordance with established supervisory policies, routine correspondence as directed Conducts comprehensive management studies and surveys for a wide variety of established or proposed organizations to determine optimum space utilization in terms of economic principles, cost, type of work to be performed, type and size of equipment, type and number of personnel and current and projected needs in terms of changing mission, functional area and special requirements such as the need for delivery of healthcare in a clinical setting. Conduct research on a variety of technical and administrative support topics. Findings and recommendations of such research will be provided to supervisors, and or other FMS/VA officials. *Leasing- 10% Duties found in "Additional Information" Section below. Work Schedule: Monday - Friday 8AM to 4:30PM Compressed/Flexible: Not Authorized Virtual: This is not a virtual position. Position Description/PD#: Program Analyst/PD921630 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Authorized Permanent Change of Station (PCS): Not Authorized

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/09/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You may qualify based on your experience: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. You will be rated on the following Competencies for this position: Analysis and Problem SolvingAnalytical ThinkingContracting/ProcurementContracting/ProcurementCritical ThinkingSelf Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Work is performed indoors in an office environment. There is considerable walking and climbing ladders and stairs to conduct investigative analysis on condition of facility equipment. Incumbent will regularly receive, store, and ship items up to 40lbs. Incumbent is expected to use hand tools and office equipment to maintain the facilities. Work Environment: Work is usually performed in an office setting, which is well ventilated, heated and lighted. However, incumbent may be exposed to all kinds of weather and cold, unlighted, damp buildings when conducting on-site visits to construction sites. Must be able to operate motor handling equipment and use all safety equipment to include safety glasses and protective clothing. Incumbent will drive to managed locations on a regular frequency. Incumbent may work from satellite locations. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Ann Arbor VA Medical Center 2215 Fuller Road Ann Arbor, MI 48105 US
• Name: Robert Coman
• Phone: 734-596-3797
• Email: [email protected]