The Management Analyst reports to the Chief Administrative Officer and is actively involved with the development, management, execution, and oversight of administrative functions and services of the NCPS, with a specialization in and focus on NCPS logistics management functions, including procurement, contracting, facilities, and property management activities.

Duties

This announcement will close on 09/05/2024, the first 50 applications received will receive first consideration. Applications received after the initial cut-off number has been reached will not receive consideration unless otherwise requested by management. Serves as principal point of contact in the NCPS for acquisition and property management matters, providing leadership, advice, and subject matter expertise in these areas. Develops, directs, and coordinates NCPS acquisition planning functions, and provides expertise and guidance on planning for future contract acquisitions and all routine and non-routine procurements. As COR may assist in the performance of post award contract administration duties including incremental funding, cost adjustments, coordination of time extensions, change orders, stop work orders, cure notices,. Advises other NCPS employees assigned as COR regarding duties and responsibilities. Develops, collaborates with, and/or assists and guides others in the development of Statements of Work; justification documents; purchase requests (2237); market research; creation of evaluation factors and other solicitation documents for use by the Contracting Officer in Requests for Information, Requests for Proposals, etc.; and surveillance plans. Manages the NCPS accountable equipment inventory (EIL) record on behalf of the Associate Director of Administration. Coordinates annual and on the spot inventory verifications. Maintains the VA Form 0887a VA Employee Government Property Loan Forms for each person who has signed out equipment. Ability to serve as a senior expert and consultant to management to advise on, develop, and execute an acquisition plan and strategy sufficient to meet the requirements of a national program office. Knowledge of and skill in applying analytical and evaluative methods and techniques to issues or studies concerning the efficiency and effectiveness of substantive administrative functions. General administrative policies and management and organizational theories serve as guidelines for administrative work, which require considerable interpretation and adaptation for application to issues and problems studied. Serves as the NCPS management liaison with all servicing contracting and purchasing offices. Incumbent is an approving official for purchase cardholders, and as such complies with the appropriate acquisition regulations. Establishes, manages, and monitors recurring service agreements, including those with GPO. Ensures proper SF1's and other documents are created for continuation of work into follow on fiscal years. Other duties as assigned. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: 8:00 am - 4:30 pm Compressed/Flexible: Not available. Telework: Available. (applicant is required on site 50% of work schedule per pay period) Virtual: This is not a virtual position. Position Description/PD#: Management Analyst/PD50560 and PD62790 Relocation/Recruitment Incentives: Not authorized. Critical Skills Incentive (CSI): Not approved. Permanent Change of Station (PCS): Not authorized.

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/05/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Selective Placement Factor (SPF) Requirement: This position includes a selective placement factor (skill, knowledge, ability, or other worker characteristic basic to - and essential for - satisfactory performance of the job). Selective placemen factors are a prerequisite to appointment and represent minimum requirements for a position. Applicants who do not meet them are ineligible for further consideration. Must meet the below selective placement factors for this position. Contract acquisitions and routine and non-routine procurements (e.g., market research, SOPs, purchase requests, office budgets), including purchase cards Contracting Officer's Representative (COR) You may qualify based on your experience as described below: GS-12 Specialized Experience Requirement: Possess one year of specialized experience equivalent to at least GS11 on Federal Service that typically includes, but is not limited to, the following specialized experience examples. Knowledge of the VA National Center for Patient Safety mission Interpret and apply Federal and VA acquisition regulations, policies, and procedures Consultant to management to advise on, develop, and execute an acquisition plan Administer a supply management program involving a variety of expendable and nonexpendable items Conduct projects and studies in order to evaluate and recommend ways to improve the organization effectiveness and efficiency Write with clarity and speak effectively to small and large groups. Intermediate knowledge of and ability to use spreadsheet software programs GS-13 Specialized Experience Requirement: Possess one year of specialized experience equivalent to at least GS12 on Federal Service that typically includes, but is not limited to, the following specialized experience examples. Knowledge of the VA National Center for Patient Safety mission Interpret and apply Federal and VA acquisition regulations, policies, and procedures Senior expert and consultant to management to advise on, develop, and execute an acquisition plan Plan and administer a supply management program involving a variety of expendable and nonexpendable items Conduct negotiations and to meet and deal with high level business, industry, scientific, and/or Government officials Plan, schedule, and conduct projects and studies in order to evaluate and recommend ways to improve the effectiveness and efficiency Apply analytical and evaluative methods and techniques to issues or studies concerning the efficiency and effectiveness of the program Interpret and apply VA and GSA travel regulations Draft instructional guides, policies, and operating procedures Speak effectively to small and large groups Supervise, coach, team build, and mentor to accomplish work through others You will be rated on the following Competencies for this position: Acquisition Strategy Communication Critical Thinking Contracting/Procurement Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary, but occasionally involves walking, bending, climbing stairs. The work also involves coping with complex, persistent demands from a variety of sources that can be regarded as a high-pressure work situation. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address VSHO - Quality and Patient Safety 2402 Wildwood Ave Suite 301 Sherwood, AR 72120 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]