Administrative Officer reports to the Mental Health & BHS Service, VA Caribbean Healthcare System, in providing support and advice for officials from several managerial levels on full range of administrative management functions and effective utilization of financial, logistical, and human resources. The incumbent plans administers, and coordinates administrative services including budget formulation and execution, financial planning, performance improvement management, and procurement.

Duties

Include, but are not limited to: Advises on a broad range of policies, issues, regulations, problems, precedents and management systems. Provides input and analysis for significant management decisions by relating varied program requirements to administrative management needs to improve the effectiveness and efficiency of the Service. Principal advisor on financial matters, formulates. coordinates, and administers separate accounts of the annual program budget. Provides coordination, direction and policy interpretation, and guidance regarding the preparation, revision, monitoring, and evaluation of organization budget estimates and full-time equivalent (FTE) needs. Performs other duties as assigned. Work Schedule: Monday - Friday, 8:00 AM - 4:30 PM Position Description/PD#: Administrative Officer/PD130910

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/02/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Preferred Experience: Actively participates on formulation & implementation Mental Health policies, programs, & plans. Evaluates fiscal data for consistency with previous estimates, levels of program operations, & anticipated changes in mission, staffing, and funding levels. Leads physician productivity, work distribution, patient access, & automated applications. Oversees the initiation and processing of personnel actions including: recruitment, selection, promotion, awards ensuring compatibility with staffing plans & personnel ceilings. Directs others regarding the preparation of requisitions and purchase orders, and ensures adherence to policies and regulations You may qualify based on your experience and/or education as described below: Specialized experience: Examples of specialized experience would typically include, but are not limited to: Plans, administers, and coordinates administrative services including budget formulation and execution, financial planning, performance improvement management, procurement and contract administration and human resources management, space and equipment utilization, travel, property and records management, and administrative support services. Identifies and analyzes, applying qualitative/quantitative methods, on changes and trends in funding for human resources and material needs, human resources availability, and other administrative support matters; and provides management officials with alternative approaches. Identifies financial and budgetary trends and patterns; modifies systems to accept new kinds of data; develops solutions and presents findings. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related. NOTE: Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation. OR, Combination of Experience & Education: Applicants may also combine education and experience to qualify at this level. You must have an appropriate combination of specialized experience and education. NOTE: Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation. You will be rated on the following Competencies for this position: AccountabilityAdministration and ManagementAnalysis and Problem SolvingFinancial ManagementInformation Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address San Juan VA Medical Center 10 Calle Casia San Juan, PR 00921 US
• Name: Rosalba Gallucci
• Phone: 803-695-6704
• Email: [email protected]