This position is located within the Chief of Staff's Comprehensive Pain and Wellness program. This includes Physical Medicine and Rehabilitation Services: Occupational Therapy, Physical Therapy, Audiology, Speech Language Pathology, Recreation Therapy, Chiropractic, and Physiatry. He/She is responsible for managing all operational aspects of Comprehensive Pain and Wellness including budget & control points, space planning, property management, supply, data reports and administration management.

Duties

Extensive knowledge and understanding of management principles, practices, methods, and techniques, and skill in integrating management services within the management of the Service, sufficient to: analyze financial needs and make related recommendations; projecting staffing needs, developing job analyses, preparing performance appraisals; coordinating internal review systems to ensure that PM&R activities are in compliance with agency and regulatory requirements. Knowledge of Federal and VA contracting laws, regulations, policies, and procedures. Knowledge of credentialing and scope of practice processes related to administrative assignments. Knowledge of personnel and Human Resources related laws, regulations, policies, and procedures and skill to act as a reviewing authority in coordination with the Human Resources Management Service (HRMS) concerning personnel related matters (e.g. disciplinary actions, responses to appeals and grievances, staffing activities, position classification activities, etc.). Skill in applying analytical and evaluative methods and techniques to issues or studies concerning the efficiency and effectiveness of Service operations and administrative support functions. Knowledge of the major issues, program goals and objectives, work processes, and administrative operations of the Service and the ability to resolve problems related to issues of organizational efficiency and effectiveness. Ability to analyze problems and present written and oral recommendations for resolving them, taking into full consideration the wide range of factors and requirements which affect management of the Medical Center. Knowledge of, and skill in the use of, a wide variety of commercially available and VA specific software applications, such as Word, Excel, Power Point, Outlook, Access, and VHA databases (e.g., EHR, DRM, VSSC, etc.) to extract and organize data, produce letters and memoranda, and to prepare a variety of specific working documents and forms (e.g. spreadsheets, databases, word processing documents, desktop publishing documents, graphics, and other similar products). Ability to initial troubleshooting procedures in response to hardware or software problems. Ability to adjust to changes in policies, work pressures and deadlines without undue stress. Ability to lead or participate in interdisciplinary team development and task accomplishments. Skill in applying analytical and evaluative methods and techniques to issues or studies concerning the efficiency and effectiveness of Service operations and administrative support functions. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday-Friday, 8:00am - 4:30pm Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Position Description/PD#: Administrative Officer/PD145100 and PD14509-O Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not Required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/24/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position, you must have served 52 weeks at the GS-7.For a GS-11 position, you must have served 52 weeks at the GS-9.The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You may qualify based on your experience and/or education described below: GS-9 Qualifications Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade of GS-7 for the GS-9. Examples of specialized experience would typically include, but are not limited to: use of advanced management and organizational principles and practices, both qualitative and quantitative, for analyzing and measuring the effectiveness, efficiency, and productivity of administrative, technical and clinical programs, with comprehensive knowledge of mission, organization, and work processes of healthcare delivery systems and operations. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have Successful completion of a master's or equivalent graduate degree, or 2 full years of progressively higher level graduate education leading to such a degree, or an LL.B. or J.D. in a field related to this position that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond graduate level education (in excess of the first year or 18 semester hours) and specialized experience to meet total experience requirements. GS-11 Qualifications Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade of GS-9 for the GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: use of advanced management and organizational principles and practices, both qualitative and quantitative, for analyzing and measuring the effectiveness, efficiency, and productivity of administrative, technical and clinical programs, with comprehensive knowledge of mission, organization, and work processes of healthcare delivery systems and operations. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successful completion of a Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher level graduate education leading to such a degree, or an LL.M., in a field related to this position that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond graduate level education (more than the first two years or 36 semester hours) and specialized experience to meet total experience requirements. NOTE: If using education combined with specialized experience to qualify, a copy of your transcript is required. (Note: Transcripts must be submitted with your application materials. Education cannot be credited without documentation.) You will be rated on the following Competencies for this position: Administration and ManagementAnalytical ThinkingSystems Thinking Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work of this position is primarily sedentary in nature. However, short periods of walking, standing, bending, and carrying of light items, such as papers and books, are required on an occasional basis. No special physical demands are required by the work of this position. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Montana VA Health Care System 3687 Veterans Drive Fort Harrison, MT 59636 US
• Name: VISN 19 HR Contact Center
• Phone: 719-227-4600
• Email: [email protected]