This position is responsible for the overall coordination of office operations of Health Informatics Governance (HIG) and is responsible for the smooth and efficient operation of the processes and procedures and has delegated authority in areas related to staff operations and organizational function of HIG.

Duties

This announcement will close on 08/21/2024, the first 50 applications received will receive first consideration. Applications received after the initial cut-off number has been reached will not receive consideration unless otherwise requested by management. Supervises administrative functions for HIG. This includes interpreting administrative policies, developing and implementing organizational policies, defining administrative requirements and/or providing advice to management on related issues. Performs analytical, budgetary, contracting, personnel and human resource actions. Prepares budget formulation, justification and execution; financial management and financial reporting within HIG. Provides advice and assistance to the Executive Director, HIG on the documentation and justification required for requisitions. Performs duties to support the full range of human resource requirements for HIG Execustive Director. Contracting Officer's Technical Representative (COTR) for contracts maintained by the HIG office. Liaison to the Digital Health Business Support Operations. Incumbent undertakes and/or participates in special projects, ongoing analysis, investigations, and initiatives assigned by the HIG Executive Director which have a high priority for high level management. Manages and/or prepares responses to correspondence in an organization. Manages and coordinates correspondence for the entire HIG office and independently determines how to handle incoming requests; determines those items that can be handled personally, forwarding and assigning the tasks to others within the HIG unit. Leads and coordinates other staff to develop appropriate responses. Researches and writes letters in response to inquiries on own initiative as well as at the request of the Executive Director, HIG. Develops, analyzes, evaluates, advises on, or improves the effectiveness of work methods and procedures, organizations, resource utilization, distribution of work assignments, delegations of authority, management controls, information and documentation systems and similar functions of management. Liaison to HIG Executive Director for short and long range strategic planning on administrative and operational matters Applies a wide range of qualitative and/or quantitative methods for the assessment and improvement of complex short and long range goals of HIG. Reviews HIG productivity within Program areas to ensure that HIG Director's performance metrics are met and that the organization meets its stated goals, and identifies areas where operational efficiency can be enhanced. Directs the capture; reporting and analysis of statistical data related to the organization's operations and directs or personally performs studies regarding this data. Acts as primary liaison or handles the communication with persons and/or groups within and outside of an organization or office, exercising full commitment authority. Plans and/or supports committee, boards, symposia or conferences. Recommends or determines membership which frequently includes experts from outside the organization. Researches and/or analyzes problems, issues or program requirements. Incumbent provides expert analysis and advice on complex program issues. Other duties as assigned. Work Schedule: Required to work Monday through Friday, 8:00 am - 4:30 pm Compressed/Flexible: Available. Telework: Available (applicant is required on site 50% of work schedule per pay period) Virtual: Employee may work at a VA facility or other VA-leased space other than the facility that is hiring the employee and is authorized for telework up to 50%. Position Description/PD#: Administrative Officer/PD050290 Relocation/Recruitment Incentives: Not authorized. Critical Skills Incentive (CSI): Not approved. Permanent Change of Station (PCS): Not authorized.

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/21/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-14 position you must have served 52 weeks at the GS-13. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Selective Placement Factor (SPF) Requirement: Possess experience which includes the following SPF examples. Maintain the budget for an organization Manage organizational-level performance for a menber of the Senior Executive Service (or equilivant position) Initiate human resources activities You may qualify based on your experience as described below: Specialized Experience Requirement: Possess one year of specialized experience equivalent to at least GS13 in Federal Service that typically includes, but is not limited to, the following specialized experience examples. Administrative management principles and practices Analytical, budgetary, contracting, personnel and human resource actions Programs and activities of an organization and how they relate to the unique characteristics and needs of a care delivery system Management and strategic planning as well as analytical and evaluative methods Mission and operations of an organization and functional relationships existing between field operations, Headquarters and staff offices You will be rated on the following Competencies for this position: Administration and Management Communication Critical Thinking Customer Service Planning and Evaluation Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Work is typically performed in an adequately lighted and climate controlled office. May require occasionaltravel as well as off-site training, conferences and meetings. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address VHA Service Center - 1 6100 Oak Tree Boulevard Independence, OH 44131 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]