As the Secretary, assigned to Medical Service, you serve as the personal secretary and office manger to the Chief of Medical Service, responsible for performing a wide spectrum of secretarial and administrative duties to relieve the Chief of Medical Service of a myriad of administrative details and to ensure an efficient and effective office operation.

Duties

Duties include but are not limited to: Follow up actions such as Service assigned Action Items, Tort Claims, Peer Review cases, Reports of Special Incidents QA/OS IJR/OS, and MCCF are done. Trains and ensures subordinate secretaries/program support assistants in the 17 sub specialty clinics are proficient in the credentialing process. Servers as a technical advisor in the appointment, promotion and termination process of 64 residents and 36 fellows processed by Program Support Assistants of the Service. Maintains the Service Chief's calendar. Schedules the appointments and meetings, reserves conference rooms, sets times and contacts key personnel attendees, prepares agendas for service. Coordinates correspondence and the completion of administration requirements within the service. Tracking vacancy announcements coordinating interview panels and questions. Tracks part-time compliance with duty hours and performs annual reviews. Responsible for coordination of meetings, transcription of minutes and compilation of multiple reports. Maintains Service level monitoring on compliance with performance appraisals, ECF, proficiency reports, competence assessment and timely submission of performance pay. Performs other related duties. Work Schedule: Monday through Friday, 8:00am-4:30pm Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Secretary/PD002080 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/19/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-08 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.. Preferred Experience: Experienced in the use of a computer and it's programs/software. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Compose letters and reports, edits letters, reviews correspondence for accuracy and completeness, prepares public presentation outlines and develops standard form letters. Responsible for the initial/re-privileging process of over 180 licensed independent practitioners. Servers as a technical advisor in the appointment, promotion and termination process of 64 residents and 36 fellows. Maintains Service level monitoring on compliance with performance appraisals, ECF, proficiency reports, competence assessment and timely submission of performance pay. Takes and transcribes minutes of staff meetings and any other Ad-Hoc committees. Tracking vacancy announcements, coordinating interviews, questions, and panels for the service. Maintains an adequate stock of office supplies. Serves as an alternate timekeeper for all T&L units under Specialty Care. You will be rated on the following Competencies for this position: ClericalComputer SkillsCustomer Service (Clerical/Technical)Writing Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The employee will mostly work in an office setting and most of the time deskbound, using a computer for major tasks, nevertheless; the employee may spend some time standing, bending, and lifting items for filing and storing supplies. No special physical demands are required to perform the work. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address San Juan VA Medical Center 10 Calle Casia San Juan, PR 00921 US
• Name: Anthony Guehlstorf
• Phone: 727-398-6661 X64523
• Email: [email protected]