This position serves as the Secretary (OA) to the Chief, Radiology Service of the VA Caribbean Healthcare System (VACHS), San Juan Puerto Rico. The Secretary is responsible for performing a wide range of secretarial duties designed to ensure and efficient and effective operation. This position provides support to Radiology administrative and clinical personnel and, coordinates with the UPR School of Medicine the Radiology Resident activities.

Duties

Responsible for the non-quality part of initial credentialing and re-credentialing for 16 Staff Radiologist in every two (2) years. Provides coaching and educating all physicians at the time they apply for initial appointment. Prepares the Service reporting memo for the Professional Standard Board and provides all required documentation to the Credentialing and Privileging office. Oversee gathering provider specific data such as workload, number and type of procedures and associated complications, compliments, complaints, required trainings such as Basic Life Support, Advanced Life Support, Moderate Sedation and pertinent mandatory trainings, peer performed record reviews, etc. Track and gather information on providers requiring a Focus Professional Practice Evaluation (FPPE) and sets timeframes for follow to comply with timely reporting to the PSB. Process documentation for rotation at Radiology Service from residents of Diagnostic Radiology Program and students from Radiology Technology programs. Maintain the Chief of Radiology daily calendar Takes responsibility for administrative matters and maintains control of channels of communication between the Service Chief and Section Chiefs, VACHS offices, VISN Offices, Central Office, accrediting agencies, and universities. Work Schedule: Monday - Friday 7:30 AM - 4:00 PM Virtual: This is not a virtual position. Position Description/PD#: Secretary (Office Automation)/PD672-07458-0 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized PCS Appraised Value Offer (AVO): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/30/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-6. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-6 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Setting timeframes for follow to comply with timely reporting. Receiving and directing telephone calls and greeting visitors. Preparing correspondence, reports, and other documents based on information gathered from program files or other records. Establishing and maintaining program files and records. Process incoming and outgoing correspondence, reports, memoranda, and other forms of written communication. Skills in operating automated data processing equipment and knowledge of word processing programs. Proper use of grammar, spelling, capitalization, punctuation, and commonly used specialized terminology to prepare written material correctly. Note: Experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hour worked per week. You will be rated on the following Competencies for this position: ClericalCustomer Service (Clerical/Technical)Manages and Organizes Information Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address San Juan VA Medical Center 10 Calle Casia San Juan, PR 00921 US
• Name: Shamaria Hightower
• Phone: 404-308-0199
• Email: [email protected]