The incumbent is located in the Department of Veterans Affairs (VA), Veterans Health Administration (VHA),The incumbent carries out and coordinates all daily clerical and administrative support activities that are required to accomplish the work of the organization. The incumbent may also provide clerical and administrative support to other members of the executive leadership team as warranted.

Duties

Develops and maintains various software applications such as desktop publishing, calendar, spreadsheet, database, and/or graphics. Receives patients or patients' relatives from different cultural backgrounds with different concerns. Maintains contact with members from different federal agencies, local government agencies, and different public organizations. Provides general office supply and equipment support services. Reviews all outgoing correspondence, documents, and reports for proper format, grammar, spelling, and punctuation for accuracy, correctness and conformance with established policy. Prepare public presentation outlines and screens all publications, directives and periodicals. Applies advanced word processing software to materials involving complex formats. Coordinates the purchase of equipment and services to meet the organization's needs. Develops, organizes and maintains paper and electronic filing systems. Plans and oversees the daily workload of the office and assure conformity with existing policy and procedural requirements. VA offers a comprehensive total rewards package: HR Specialist Total Rewards Work Schedule: Monday to Friday 8:00am - 4:30pm Virtual: This is not a virtual position. Position Description/PD#: Secretary (Office Automation)/PD672-12910-O Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/18/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-8 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Selective Placement Factor(s) 1. Must be proficient in spoken and written English. 2. Must be proficient in spoken and written Spanish. This position requires a typing requirement of 40 words per minute. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Reviews all outgoing correspondence, documents, and reports for proper format, grammar, spelling, and punctuation for accuracy, correctness, and conformance with established policy. Develops, organizes and maintains paper and electronic filing systems. Develops and maintains various software applications such as desktop publishing, calendar, spreadsheet, database, and/or graphics. Ensure efficient office operation by planning, coordinating, and carrying out of secretarial work. Applies advanced word processing software to materials involving complex formats. Provides general office supply and equipment support services. You will be rated on the following Competencies for this position: Attention to DetailComputer SkillsCustomer ServiceOrganizational AwarenessTechnology Application Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary with occasional walking; standing; handling and carrying items such as paper and books; and heavy typing/data input. Some travel may be required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address San Juan VA Medical Center 10 Calle Casia San Juan, PR 00921 US
• Name: Vilnalys Irizarry-Brisueno
• Phone: (939) 227-1856
• Email: [email protected]