This position is in the Division of Safety and Risk Management, Office of Facilities, Property, and Safety Management located in Albuquerque, New Mexico. The incumbent will provide administrative support with travel, budget, initiating, reviewing, and processing correspondence, records management, preparing reports and requisitions, program compliance actions, procurement, filing, maintaining calendars, and program workflow control services, among other administrative management duties.

Duties

Reviews and analyzes all types of memoranda to independently determine coordination, clearances, conciseness, timeliness, and other elements of completed staff work. Researches, maintains, and assembles information for management’s decision making, such confidential matters, personnel issues, award determinations, and budget matters. Conducts budget evaluations and forecasting, and keeps management apprised on budget issues, and spending at all times. Analyzes potential problems and situations in workflows, work distributions, and work processes and recommends corrective actions to staff and management. Organizes, establishes, and maintains administrative policies and procedures, and carries out its administrative and management functions. Uses computer software including database management, word processing, spreadsheets, graphics, desktop publishing, and other similar software to create, enter, revise sort, calculate, retrieve, and finalize data for a variety of purposes. Coordinates interviews, schedules appointments, meetings, and conferences and assembles materials for meetings.

Requirements

• U.S. Citizenship Required
• Indian Preference applies - Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (title 25, USC Section 472).
• You will be required to have federal payments made by Direct Deposit
• You may be required to successfully complete a probationary/trial period
• A background security investigation will be required for all new hires. Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication.
• If you are a male applicant born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.
• Incumbent is required to operate a government motor vehicle, must possess a valid driver's license, and have a safe driving record within the 4 year period immediately preceding submittal of GSA Form 3607.
• Additional selections may be made from this announcement if identical vacancies occur in the same location within 90 days from the closing date.
• Indian Affairs has determined that the duties of the position are suitable for telework and the selectee may be allowed to telework with supervisor approval.
• The full performance level of this position is GS-09 . Promotion potential in this announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date.
• A career ladder promotions are at the discretion of management, and in no way guaranteed.

Qualifications

GS-7: To qualify for this position at the GS-07 grade level you must have one year of specialized experience at the GS-5 grade level or equivalent in performing ALL of the following: 1) Experience utilizing various office automation equipment and software to prepare and review correspondence, reports and other documents; 2) Experience preparing documents, reports, charts, spreadsheets, and/or graphs using software applications in word processing and data base software; 3) Experience requisitioning office supplies, equipment, and ordering repairs; 4) Experience scheduling, planning and coordinating the administrative affairs of a supervisor including maintaining a supervisor's calendar and accepting and declining appointments; and 5) Experience receiving telephone calls and visitors for an office and directing them to the appropriate staff. OR Education: Have successfully completed a 1 full year of graduate level education or an equivalent combination of experience and education that totals 100% of the requirement OR Superior Academic Achievement. GS-9: To qualify for this position at the GS-09 grade level you must have one year of specialized experience at the GS-07 grade level or equivalent performing ALL of the following: 1) Experience interacting with high level officials and outside contacts both over the phone and in person; 2) Experience planning and arranging logistics for large events and conferences; 3) Experience preparing analytical data for review and comparison; and 4) Experience assisting in the evaluation of operating procedures, administrative controls, and report systems to develop or improve work processes OR Education: successfully completed two (2) full academic years of progressively higher level graduate education leading to a Master's degree or equivalent graduate degree or a LL.B or J.D., in a related field of study OR a combination of specialized experience and education that totals 100% of the requirement for the position. If you using Education to qualify for this position, you must submit a full set of transcripts All qualification requirements must be met by the closing date of this announcement. Merit Promotion candidates must also meet time-in-grade requirements by the announcement closing date.

Education

If you are qualifying based on your education, you MUST provide transcripts or other documentation to support your educational claims. Unless otherwise stated: (1) official or unofficial transcripts are acceptable, or (2) you may submit a list with all of your courses, grades, semester, year, and credit for the course. All materials must be submitted by the closing date of the announcement.

If more than 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society.

One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.

If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education which shows the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: FOREIGN EDUCATION

Contacts

• Address
• Name: Human Resources
• Email: [email protected]