About the Position: Serves as the executive-level administrative support assistant to the Dean of Academics of the Command and General Staff College. Manages all correspondence in the Dean's office. Keeps the schedule for the Dean and the Associate Dean. Provides administrative support to the 5 Academic Chairs of CGSC. Management has the option to select at the GS-05 or GS-06 Grade level.

Duties

As a Secretary (Office Automation), you will perform the following duties which is not an all-inclusive list: Manages all correspondence in the Dean's office utilizing correct grammar, spelling, punctuation, arrangement, and required formats. Utilizes the Defense Travel System (DTS) to make travel arrangements for the Dean, Associate Dean, and staff to include transportation, orders, billeting, and completion of travel voucher upon return. Maintains the Dean's calendar and schedules appointments, conferences, briefings, and office calls. Establishes and maintains administrative and suspense files. Serves as Time and Attendance clerk, ensuring time sheets are punctual, accurate, and complete. Inputs all time and attendance into the computerized Defense Civilian Payroll System for transmission to the Finance and Accounting Center. Provides advice and assistance to action officers on administrative matters and correct procedures.

Requirements

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• Must be a qualified typist and able to type 40 words per minute.
• Must be able to obtain and maintain a Secret security clearance throughout the duration of employment.
• Temporary Duty (TDY), may be required up to 5% of the time.

Qualifications

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. 30 Percent or More Disabled VeteransCurrent Department of Army Civilian EmployeesCurrent Department of Defense (DOD) Civilian Employee (non-Army)Defense Civilian Intelligence Personnel System (DCIPS) Interchange AgreementDomestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel WorkforceExecutive Order (E.O.) 12721Interagency Career Transition Assistance PlanLand Management Workforce Flexibility ActMilitary Spouses, under Executive Order (E.O.) 13473Non-Appropriated Fund Instrumentality (NAFI)Non-Department of Defense (DoD) TransferOffice of Personnel Management (OPM) Interchange Agreement EligiblePeople with Disabilities, Schedule APriority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician EligiblePriority Placement Program, DoD Military Spouse Preference (MSP) EligiblePriority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability RetirementPriority Placement Program, DoD Retained Grade Preference EligibleReinstatementVeterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. GS-05 - Specialized Experience Statement To qualify based on your experience, your resume must describe at least one year of experience which prepared you to do the work in this job. Specialized experience is defined as: Work which includes 1) Maintaining a calendar for management; 2) Scheduling meetings, appointments and travel plans; or 3) Utilizing an automated system to perform clerical and administrative duties. OR Education: Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university. (Note: Must attach a copy of your transcripts.) OR Combination of Education and Experience: Combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide your semester hours of education beyond two years (total semester hours minus 60) by 60. Add the two percentages. (Note: Must attach a copy of your transcripts.) GS-06 - Specialized Experience Statement To qualify based on your experience, your resume must describe at least one year of experience which prepared you to do the work in this job. Specialized experience is defined as: Work which includes 1) Maintaining calendars for management; 2) Scheduling meetings, appointments, conferences, briefings, office calls and travel plans; 3) Establishing and maintaining suspense files; 4) Composing and reviewing correspondence such as: memorandums, letters and reports; and 5) Utilizing automated systems to perform a variety of clerical and administrative duties. GS-06 - Some federal jobs allow you to substitute your education for the required experience in order to qualify. For the GS-06 grade level, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted. You will be evaluated on the basis of your level of competency in the following areas: ClericalComputer SkillsOral CommunicationOrganizational AwarenessWritten Communication GS-05 - Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-04). GS-06 - Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-05). NOTE: All applicants must meet applicable time-in-grade and specialized experience requirements within thirty (30) days after the closing date of the announcement.

Education

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address EX-APF-W0VP5A COMMAND AND GENERAL STAFF COLLEGE DO NOT MAIL Fort Leavenworth, KS 66027 US
• Name: Army Applicant Help Desk
• Email: [email protected]