About the Position: The incumbent will serve as the executive administrative assistant for the Headquarters, The Army University.

Duties

This list of duties is not all-inclusive: Establish priorities, schedules/reschedules as necessary, or declines appointments or invitations to meetings/functions or arranges for substitution of an alternate representative. Schedule briefings and make appointments for the command; coordinating meeting dates, times, locations, and notifies attendees. Manage, screen, and route all incoming visitors and calls which may require command and executive staff attention. Handle requests for information independently as necessary. Inform/Update command group of commitments decisions to be made, or actions to be taken. Read, screen, and route all incoming official mail. Review all correspondence prepared for the command’s review/approval/signature. Compose correspondence using general guidance, brief notes, dictations, or verbal instructions from the command group. Establish and maintain electronic and paper files for all actions, acting as custodian of classified documents for the command group. Attend meetings as required. Assist with coordinating social obligations such as luncheons, dinners, and receptions to include preparation of guest lists, seating arrangements, etc. Prepare travel requests and vouchers for the executive staff to include travel arrangements and accommodations.

Requirements

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation. Incumbent must be able to obtain and maintain a valid Secret security clearance.
• This position may require temporary duty (TDY) for business up to 5% of the time.
• This position requires the services of a qualified typist.

Qualifications

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. For qualifications determinations, your resume must contain hours worked per week and the dates of employment (i.e., month/year to month/year or month/year to present) and (if position is Federal) job series and grade. If your resume does not contain this information, your application may be marked as incomplete and you may not receive consideration for this position. Current Department of Army Civilian EmployeesCurrent Department of Defense (DOD) Civilian Employee (non-Army)Defense Civilian Intelligence Personnel System (DCIPS) Interchange AgreementDomestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel WorkforceExecutive Order (E.O.) 12721Interagency Career Transition Assistance PlanLand Management Workforce Flexibility ActMilitary Spouses, under Executive Order (E.O.) 13473Non-Appropriated Fund Instrumentality (NAFI)Non-Department of Defense (DoD) TransferOffice of Personnel Management (OPM) Interchange Agreement EligiblePeople with Disabilities, Schedule APriority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician EligiblePriority Placement Program, DoD Military Spouse Preference (MSP) EligiblePriority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability RetirementPriority Placement Program, DoD Retained Grade Preference EligibleReinstatementVeterans Employment Opportunity Act (VEOA) of 1998Veterans Recruitment Appointment (VRA) In order to qualify, you must meet the experience and/or education requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Specialized Experience: One year of specialized experience which includes performing a variety of clerical and administrative work for an office; experience in using various office automation applications; experience in making travel arrangement and using an automated travel arrangement database; experience in proofreading and editing correspondence and technical documents; and experience in maintaining files/records using an established record-keeping system. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-07). -OR- Education: One and a half years of graduate level education in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position. (NOTE: You must attach a copy of your transcripts.) -OR- Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond one year (total semester hours minus 18) by 9. Add the two percentages. (NOTE: You must attach a copy of your transcripts.) Proficiency Required: This position requires a qualified typist. A qualified typist is able to type 40 words per minute based on a 5-minute sample with three or fewer errors. NOTE: If you feel you qualify based on the substitution of education for experience or a combination of education and experience, you MUST submit copies of ALL your transcripts or you will be rated as ineligible. Education must be accredited by a regionally accredited institution recognized by the U.S. Department of Education. Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-07). Please see the specific instructions regarding supporting documentation for Time in Grade requirements in the REQUIRED DOCUMENTS section, below. NOTE: Applicants must meet all Time-in-Grade requirements and experience requirements within 30 days of the closing date of the announcement. Current Federal employees applying under VEOA eligibility are subject to time-in-grade restrictions like any other GS employee.

Education

IF USING EDUCATION TO QUALIFY: You MUST provide ALL of your transcripts to support your educational claims. Education must be accredited by a regionally accredited institution recognized by the U.S. Department of Education.

Only degrees/education from a regionally accredited college or university recognized by the Department of Education are acceptable to meet positive education requirements or to substitute education for experience. For additional information, please go to the Office of Personnel Management (OPM) and U.S. Department of Education websites at - http://www.opm.gov/qualifications and http://www.ed.gov/admins/finaid/accred/index.html.

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address EX-APF-W0VP30 The Army University Do Not Mail Fort Leavenworth, KS 66027 US
• Name: Army Applicant Help Desk
• Email: [email protected]