You will serve as a Administrative Support Specialist for the Small Business Administration (SBA), Office of Capital Access (OCA), Damage Verification Center (DVC) in, Herndon, Virginia. This position assists the Supervisory Program Support Specialist to ensure that necessary internal support functions are accomplished in an efficient and timely manner, and that SBA and DVC support policies and procedures are followed.

Duties

As an Administrative Support Specialist at the GS-0301-11/12, some of your typical work assignments may include: Assisting management in assessing the effectiveness of all the support functions performed in the department, e.g., budget, procurement, telecommunications, payroll, supply, accountable property, records management, reports and first line customer service for DVC staff. Monitoring support functions with the goal of improving the efficiency of the function and researching ways of improving customer service. Utilizing automated software programs for generating word processing documents, spreadsheets, tables and formulas. Reviewing and disseminating policies, procedures, and regulations, which may require explanations or discussions with diverse audiences; and providing technical and administrative advice and assistance as required to resolve management problems and maintain continuity of work. Assisting in drafting procedural guidelines and memoranda in any of the support functional areas. IMPORTANT NOTES: This is a Permanent appointment, competitive service position with a full-time work schedule. This position is also being announced under Delegated Examining Procedures, announcement # DE-24-DVC-12444081, open to the general public. In order to receive consideration as a status candidate, you must apply to the Merit Promotion announcement. Mandatory Overtime: In order to respond quickly and efficiently to disaster survivors, substantial compensated overtime hours may be required heighten Disaster Activities. If required to travel to a disaster site, you may encounter hazardous working and/or living conditions, for example, no water or electricity and/or minimal lodging facilities. By applying for this position with SBA's US Small Business Administration, you can enjoy challenging but satisfying work and join a highly motivated and diverse team that helps families and businesses rebuild their lives after a disaster. Additional selections may be made from this announcement if identical vacancies occur within 180 days from the closing date. This is not a bargaining unit position.

Requirements

• U.S. citizenship is required.
• You must be able to obtain and maintain a Government travel credit card.
• Favorable background investigation and credit check are required.
• You may be required to complete a one-year probationary period.
• You must meet time-in-grade requirements by the closing date, if applicable.
• This position is not included in a bargaining unit.
• A valid driver's license may be required.

Qualifications

Experience: To receive credit, you must indicate the month and year as well as the average hours worked per week for each employer. Average work hours must be stated on the resume to quantify each period of work experience or that experience will not be credited toward meeting the specialized experience requirement. You must address the specific specialized experience required for each grade level of this position on your resume or application or you will be rated "Ineligible" for that grade level. GS-11: One year of specialized experience, equivalent to the GS-09 grade level in the Federal service, obtained in either the private or public sector: Experience in at least two of the following administrative support functions for an office or organization in the areas of budget, procurement and supply, accountable property, payroll/time and attendance, travel, and records management and reconciliation; Preparing and editing a variety of documents such as reports, spreadsheets, forms, tables, charts, graphs and correspondence; Researching appropriate regulations and guidance related to program support functions to resolve issues or improve operating procedures; AND Knowledge/proficiency of word processing programs, spreadsheets, email platforms and/or other automated software communication tools such as Microsoft 365 or Google Workspace. GS-12: One year of specialized experience, equivalent to the GS-09 grade level in the Federal service, obtained in either the private or public sector: Experience in at least three of the following administrative support functions for an office or organization in the areas of budget, procurement and supply, accountable property, payroll/time and attendance, travel, and records management and reconciliation; Preparing and editing a variety of documents such as reports, spreadsheets, forms, tables, charts, graphs and correspondence; Researching appropriate regulations and guidance related to program support functions to resolve issues or improve operating procedures; AND Knowledge/proficiency of word processing programs, spreadsheets, email platforms and/or other automated software communication tools such as Microsoft 365 or Google Workspace. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on OPM's Qualifications web site: Miscellaneous Administration and Program Series 0301 (opm.gov) Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g. Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. TIME-IN-GRADE: If you are a current career or career-conditional federal employee applying for promotion under Merit Promotion you must have completed a minimum of 52 weeks in positions at the next level lower than the position being filled. All qualification requirements must be met by 11:59 pm (Eastern Time) on 06/28/2024.

Education

If you do not meet the specialized experience requirements, you may also qualify with education. You MUST submit transcripts (official or unofficial) with this application if you wish to qualify based on education.

GS-11: Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree in a related field, such as business administration, or LL.M. if related.

Combination of Experience and Education:GS-11: Combination of education and experience as specified above. For example, an applicant who has 1.5 full years of Ph.D. level education (i.e. 50% of education required) and 6 months of creditable specialized experience (i.e. 50% of the required experience) would equal 100% of the required experience for the position.

GS-12: Education may not be substituted for experience for this grade level.

APPLICANTS PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement.) Therefore, applicants must report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Verify School accreditation. All education claimed by applicants will be verified by the appointing agency accordingly. *** If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. *** For further information, click on: Foreign Education.

Contacts

• Address Damage Verification Center - DVC 13221 Woodland Park Road, 6th Floor Herndon, VA 20171 US
• Name: DVC HR
• Phone: (703) 487-8100
• Email: [email protected]