About the Position: Incumbent will serve as the Administrative Support Specialist with responsibility for planning, coordinating and performing a variety of administrative functions in support of a Medical Treatment Facility Director's Office or Special Staff Function, e.g., Chief of staff (COS) or Assistant Chief of Staff (ACOS).

Duties

Responsible for managing the operational schedule and directs the administrative operations of the Executive Service office. Establish and maintain database records of forecasted project milestones relative to meeting objectives and use of resources. Coordinate and ensure procedures meet organizational requirements and are consistently understood and followed. Prepare correspondence, memorandums and reports for public delivery and/or publication. Manage and provide technical guidance on administrative and office operation and respond to issues and inquiries. Provide assistance to management with regard to such matters as human resources and civilian personnel administration. Coordinate and make travel arrangements, schedules and security arrangements. Prepare agenda for meetings, conferences, and document minutes. Maintain electronic and hardcopy files of various documents in accordance with established records management procedures. Maintain and monitor manpower controls cost, including Time and Attendance, and DMHRSI (Defense Medical Human Resources System-Internet).

Requirements

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• Immunization screening is required. This position requires the incumbent to have tuberculosis testing.
• This position has a mandatory seasonal influenza vaccination requirement and is therefore subject to annual seasonal influenza vaccinations. This position will be required to sign a statement consenting to seasonal influenza vaccinations
• This position may require the incumbent to complete a one year probationary period.

Qualifications

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. 30 Percent or More Disabled VeteransCurrent Civilian Employees of the Defense Health Agency (DHA)Current Department of Defense (DOD) Civilian Employee (non-Army)Current Permanent Department of Defense (DoD) Civilian EmployeeDomestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel WorkforceInteragency Career Transition Assistance PlanLand Management Workforce Flexibility ActMilitary Spouses, under Executive Order (E.O.) 13473Non-Department of Defense (DoD) TransferOffice of Personnel Management (OPM) Interchange Agreement EligiblePeople with Disabilities, Schedule APriority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician EligiblePriority Placement Program, DoD Military Spouse Preference (MSP) EligiblePriority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability RetirementPriority Placement Program, DoD Retained Grade Preference EligibleReinstatementVeterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Specialized Experience: One year of specialized experience which includes utilizing office software to prepare documents and/or reports for review by senior staff; managing and coordinating schedules/meetings; utilize automated time keeping systems (such as ATAAPS) to complete timecards; coordinating travel arrangements. This definition of specialized experience is typical of work performed at the second lower grade/level position in the federal service (GS-07). OR Education: Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as: Healthcare Administration, Business Administration, etc. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the first year (total graduate semester hours minus 18) by 18. Add the two percentages. You will be evaluated on the basis of your level of competency in the following areas: Administration and ManagementPersonnel and Human ResourcesProblem Solving Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-07).

Education

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications.

Contacts

• Address JT-DHA-DD83AC DHA NCR MKT-JB ANDREWS DO NOT MAIL Joint Base Andrews, MD 20762 US
• Name: Army Applicant Help Desk