This position is located within the Morale, Welfare & Recreation (MWR) Department, Naval NCBC Gulfport, Mississippi. The purpose of this position is to oversee and coordinate the various administrative requirements of the MWR Business Office at the Front Desk and assist with other duties of the Admin Office.(This is not a remote position. Position can not offer more than what is listed on the announcement. )

Duties

Answers phone and greets customers. Uses good customer service techniques, greeting by name where appropriate, offering assistance in a general manner, researching questions and/or referring to appropriate staff member to handle the request. Must be familiar with authorized patron policies and demonstrate ability to determine eligibility for access to MWR activities. Uses computer to key data from handwritten notes or rough draft materials ensuring that the finished documents contain the proper format, content, grammar, spelling and punctuation. Such duties may include but are not limited to: Typing administrative documents, contracts, purchase order requests, correspondence, instructions, form and reports utilizing references, policy directives and standards, posted even reports, etc. Ensures information is accurate and kept up-to-date. Prepares copies of finished documents and distributes as required. Receives/sorts mail, guard mail, or packages delivered by courier and routes to the appropriate personnel. Processes and prepares documents/packages for mail/express mail including recoding information into mail log. Files incoming and outgoing correspondence, budget information, purchasing documents, newsletter information, plant property, etc. into an established system. On occasion may be required to sept up additional filing systems. Responsible for receiving and verifying daily cash receipts and comparing them with daily activity records (DAR's) to ensure all cash receipts and transactions are accounted for. Consolidates daily cash and receipts. Makes trips to local financial institution to obtain currency and change, ensuring an adequate amount of one's, five's and rolled coins are on-hand. Responsible for maintaining letters of designation, issue and receipt of change funds and sequentially numbered manual receipts. Reconciles total cash and receipts from the combined verified DARs prior to releasing the source documents to the accounting office. Monitors cash shortage/overage for abuses of funds; notifying management immediately of discrepancies, who will take appropriate action. Gathers all documents (DARs, vendor invoices, timesheets/cards, work schedules, group bills, etc.) and forwards to the Regional Business Office. Ensures the safe combination is changed every 6 months or sooner as needed. Maintains a log of combination changes and briefs for management when changes occur. Conducts training as needed for staff in the following areas: theft prevention, robbery, cash handling procedures, processing credit card transactions, handling/acceptance of checks, etc. Keeps abreast of any changes with credit card or check cashing procedures/equipment and trains staff accordingly. Assists in copying, collating, stapling, and/or sorting documents as directed. Assists with monitoring of supplies, requesting supply needs, and preparing orders as necessary. Prepares travel orders and assists employees in liquidating travel claims. Performs monthly safely inspections including updating and maintaining records. Prioritizes and facilitates the flow of work into and from the other offices which may include, but is not limited to verification of fuel credit card statements; product research, logging and tracking BPA's and purchase orders, preparation of APF and NAF purchase requests, scheduling of training, etc. Reacts to emergent needs and makes adjustments to assignments to meet operational needs. Assists the Accounting, Central Cashier, Personnel and Marketing departments as needed. Performs other related duties as assigned.

Requirements

• Position is not remote. In-person only.
• Wage is non- negotiable. Federal positions will not offer more a higher wage than what is reflected in the announcement at the time of application.
• Must have your funds directly deposited into a bank account of your choice.
• Must meet Federal Employment suitability requirements and successful completion of background investigation. Background investigations are conducted using fingerprint identification and completion of background inquiry forms.
• Must successfully pass the E-verify employment verification check. Any discrepancies must be resolved as a condition of employment.

Qualifications

In order to qualify for this position, your resume must provide sufficient experience and/or education, knowledge, skills, and abilities, to perform the duties of the specific position for which you are being considered. Your resume is the key means we have for evaluating your skills, knowledge, and abilities, as they relate to this position. Therefore, we encourage you to be clear and specific when describing your experience. All non-government positions identified on your resume must include complete address and to and from dates. Government positions must include pay plan, series, grade, to and from dates and address of the agency/organization. One year of specialized experience directly related to the duties described above. Qualifying experience must have been equivalent to the next lower level in the normal line of progression. Specialized experience must demonstrate the following: Must be able to read, write and understand both written and verbal instructions. Must be able to add, subtract, multiply and divide accurately using a calculator. Must have knowledge of basic English grammar, spelling and punctuation. This position requires the skill of an entry level or higher typist and the ability to operate a personal computer. Must possess working knowledge of basic data entry for MS Office Word and Excel programs. Must demonstrate above average telephone etiquette and customer service skills. Familiarity with MWR policies, practices, and procedures and terminology and previous government is preferred. Must be familiar with document filing and retrieval systems, and have the ability to accurately maintain filing systems. You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. As part of the application process, you must complete and submit an occupational questionnaire and your RESUME MUST SUPPORT AND VALIDATE YOUR ANSWERS or you may be removed from consideration. ONLY THE MOST HIGHLY QUALIFIED CANDIDATES WILL BE REFERRED. IF MANAGEMENT DOES NOT WISH TO SELECT A HIGHLY QUALIFIED CANDIDATE, THEY MAY REQUEST A REFERRAL LIST INCLUDING WELL OR QUALIFIED APPLICANTS. Please follow all instructions carefully. Errors or omissions may affect your rating and/or appointment eligibility. PLEASE READ THIS VACANCY ANNOUNCEMENT IN ITS ENTIRETY TO ENSURE ALL REQUIREMENTS ARE ADDRESSED IN YOUR APPLICATION PACKAGE. RELOCATION AUTHORIZED NO Payment of Permanent Change of Station (PCS) is authorized, based on a determination that a PCS move is not in the Government interest KEY REQUIREMENTS/CONDITIONS OF EMPLOYMENT You must be a US Citizen. Males must be registered or exempt from Selective Service. https://www.sss.gov/register/ Selectee must be determined suitable for federal employment. Selectee may be required to successfully complete a probationary period. Selectee is required to participate in the direct deposit pay program. Social Security Card is required. Satisfactorily complete an employment verification (E-VERIFY) check. A favorable background is a requirement of this position. Failure to obtain and maintain a favorable background may result in the withdrawal of the position offer or removal. NOTE: Applicants have the ability to perform an E-Verify Self Check to confirm employment eligibility at http://www.uscis.gov/mye-verify/self-check. Although a Self-Check is not mandatory, it can be a useful tool for applicants to find out if there is a problem with their employment eligibility records and resolve any issues before taking a job.

Education

This position does not have a positive education requirement.

Contacts

• Address CBC Gulfport 1706 Bainbridge Ave Bldg 352 Gulfport, MS 39501 US
• Name: NCBC Gulfport NAF HRO
• Email: [email protected]