About the Position: The incumbent will serve as the executive administrative assistant for the Headquarters, The Army University. This position may be filled at the GS-6, GS-7, or GS-8 grade level as determined by management and in accordance with any applicable regulatory guidance. Individuals placed at a grade lower than the full performance level (GS-8) may be noncompetitively promoted upon completion of all experience and Time-in-Grade requirements.

Duties

The duties of the developmental grade level positions are identical to those of the full performance level, however, they are performed with more specific guidance and under more-than-normal supervision. This list is not all-inclusive: Establish priorities, schedules/reschedules as necessary, or declines appointments or invitations to meetings/functions or arranges for substitution of an alternate representative. Schedule briefings and make appointments for the command; coordinating meeting dates, times, locations, and notifies attendees. Manage, screen, and route all incoming visitors and calls which may require command and executive staff attention. Handle requests for information independently as necessary. Inform/Update command group of commitments decisions to be made, or actions to be taken. Read, screen, and route all incoming official mail. Review all correspondence prepared for the command’s review/approval/signature. Compose correspondence using general guidance, brief notes, dictations, or verbal instructions from the command group. Establish and maintain electronic and paper files for all actions, acting as custodian of classified documents for the command group. Attend meetings as required. Assist with coordinating social obligations such as luncheons, dinners, and receptions to include preparation of guest lists, seating arrangements, etc. Prepare travel requests and vouchers for the executive staff to include travel arrangements and accommodations.

Requirements

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation. Incumbent must be able to obtain and maintain a valid Secret security clearance.
• This position may require temporary duty (TDY) for business for up to 5% of the time.
• This position requires the services of a qualified typist.

Qualifications

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. For qualifications determinations, your resume must contain hours worked per week and the dates of employment (i.e., month/year to month/year or month/year to present) and (if position is Federal) job series and grade. If your resume does not contain this information, your application may be marked as incomplete and you may not receive consideration for this position. Current Department of Army Civilian EmployeesCurrent Department of Defense (DOD) Civilian Employee (non-Army)Defense Civilian Intelligence Personnel System (DCIPS) Interchange AgreementDomestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel WorkforceInteragency Career Transition Assistance PlanLand Management Workforce Flexibility ActMilitary Spouses, under Executive Order (E.O.) 13473Non-Appropriated Fund Instrumentality (NAFI)Non-Department of Defense (DoD) TransferOffice of Personnel Management (OPM) Interchange Agreement EligiblePeople with Disabilities, Schedule APriority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician EligiblePriority Placement Program, DoD Military Spouse Preference (MSP) EligiblePriority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability RetirementPriority Placement Program, DoD Retained Grade Preference EligibleReinstatementVeterans Employment Opportunity Act (VEOA) of 1998Veterans Recruitment Appointment (VRA) In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience. Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted. To qualify at the GS-6 grade level: Specialized experience: Your resume must demonstrate one year of specialized experience equivalent to the GS-5 grade level in the Federal service which includes at least two of the following: 1) utilizing an automated data processing system (such as Microsoft Office) to prepare correspondence and reports; 2) maintaining office files and/or reports; 3) responding to office calls and providing administrative assistance to visitors; 4) assisting in maintaining calendars; 5) scheduling appointments for office staff; 6) assisting with timekeeping; or 7) making travel arrangements using an automated systems (such as the Defense Travel System). To qualify at the GS-7 grade level: Specialized experience: Your resume must demonstrate one year of specialized experience equivalent to the GS-6 grade level in the Federal service which includes: 1) performing a variety of clerical and administrative work for an office; 2) using various office automation applications, 3) proofreading and editing correspondence and technical documents; and 4) interacting with senior level officials. To qualify at the GS-8 grade level: Specialized experience: Your resume must demonstrate one year of specialized experience equivalent to the GS-07 grade level in the Federal service which includes: 1) performing a variety of clerical and administrative work for an office; 2) interacting with senior level officials; 3) using various office automation applications; 4) proofreading and editing correspondence and technical documents; 5) coordinating meetings and various actions; and 6) handling requests for information/assistance independently. You will be evaluated on the basis of your level of competency in the following areas: Customer Service (Clerical/Technical)Manages and Organizes InformationOral CommunicationTechnical CompetenceTechnology ApplicationWritten Communication Time in Grade Requirements: Please see the specific instructions regarding supporting documentation for Time in Grade requirements in the REQUIRED DOCUMENTS section, below. For the GS-6 grade level: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-05). For the GS-7 grade level: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-06). For the GS-8 grade level: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-07). NOTE: Applicants must meet all Time-in-Grade requirements and experience requirements within 30 days of the closing date of the announcement. Current Federal employees applying under VEOA eligibility are subject to time-in-grade restrictions like any other GS employee.

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted.

Contacts

• Address EX-APF-W0VP30 The Army University Do Not Mail Fort Leavenworth, KS 66027 US
• Name: Army Applicant Help Desk
• Email: [email protected]