This position is located in the OD and Extramural Administrative Branch (OEAB), Office of Administrative Services (OAS), Office of Administrative Services (OAS), Office of Scientific Management and Operations (OSMO), Office of the Director (OD), National Institute for Allergy and Infectious Diseases (NIAID), National Institutes of Health (NIH), Department of Health and Human Services (DHHS).

Duties

If you are selected for this position, you will perform the following duties: Participate in planning, developing, formulating, preparing, executing, and/or monitoring organizational budgets. Provide advice to supervisor regarding budgetary concerns such as projected shortfalls or unanticipated financial needs. Analyze expenditures and organization spending plans, preparing justifications as appropriate. Analyze program needs and budget data for cost benefit. Develop allocation reports and review and analyze monthly budget data to monitor and modify spending as necessary. Coordinate purchasing orders between accounts receivable and accounts payable and approves orders within authorized limits. Develop specifications for use in solicitation for goods. Assist in performing general administration and advisory services and/or functions, to include: time and attendance, relocation requests, human resources services, facilities management, property management, space/logistics, and safety/security. Make domestic and international travel arrangements. Interpret and applies travel regulations and advises employees concerning travel orders, arrangements, authorized deviations, and special considerations. If you are selected at the GS-05 or GS-7 level, you will essentially perform the same duties as those at the full performance level described above, however, duties are less complex and will be performed under closer supervision with more detailed guidance.

Requirements

• U.S. Citizenship requirement or proof of being a U.S. National must be met by closing date.
• Employment is subject to the successful completion of the pre-appointment process (i.e., background investigation, verification of qualifications and job requirements, completion of onboarding forms, submission of required documents, etc.)
• Males born after December 31, 1959 must be registered with the Selective Service.
• Applicants must meet all qualifications requirements within thirty (30) calendar days of the closing date of this announcement, including time in grade.

Qualifications

In order to qualify for an Administrative Assistant (OA), GS-341 position at the GS-5 level, you must have: A. Completed a 4 year course of study leading to a Bachelor's degree in any field. OR B. 1 year of which was equivalent to at least the GS-04 level in the Federal service obtained in either the private or public sector, that demonstrates the ability to: 1) analyze problems to identify significant factors and gather pertinent data; 2) plan and organize work; and 3) communicate effectively orally and in writing. (This experience must be exhibited in your resume.); OR C. a combination of post high school education and experience that meets 100% of the qualification requirements for this position. In order to qualify for an Administrative Assistant (OA), GS-341=position at the GS-7 level, you must have: A. A completed one full year of graduate level education that is directly to the position. OR B. Meet one of the requirements for superior academic achievement based on a) graduating within the upper third of the graduating class in a college, university, or major subdivision such as the College of Liberal Arts or the School of Business Administration, based on completed courses; b) having a grade point average of 3.0 or higher out of a possible 4.0 as recorded on your official transcript, or as computed based on 4 years of education, or as computed based on courses completed during the final 2 years of the curriculum; or 3.5 or higher out of a possible 4.0 based on the average of the required courses completed in the major field or the required courses in the major field completed during the final 2 years of the curriculum; c) being elected for membership in a national scholastic honor society. OR C. 1 year of specialized experience equivalent to at least the GS-05 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: gathering and compiling financial and administrative data or information; and preparing documents related to budget and financial management; purchasing, procurement and contract administration; facilities, property, safety, or space management; or human resource management. OR D. A combination of post baccalaureate education and experience that meets 100% of the qualification requirements for this position. In order to quality for an Administrative Officer, GS-341-position at the GS-9 level, you must have: A. Completed a Master's or equivalent graduate degree, or 2 full years of progressively higher level graduate education leading to such a degree or an LL.B. or J.D., if related. OR B. 1 year of specialized experience equivalent to at least the GS-07 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: analyzing routine expenditures and spending plans; drafting specifications for use in contracts; conducting routine cost comparisons and estimates; assisting in performing general administration and advisory services including procurement, human resources services, facilities and space management, and property management. OR C. A combination of post baccalaureate education and experience that meets 100% of the qualification requirements for this position. Do not copy and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position. You will receive credit for all experience material to the position, including experience gained in religious, civic, welfare, service, and organizational activities, regardless of whether you received pay. Preview assessment questionnaire before you apply: https://apply.usastaffing.gov/ViewQuestionnaire/12392189

Education

If you qualify based on education in lieu of specialized experience, you are strongly encouraged to submit a copy of your transcripts or a list of your courses including titles, credit hours completed and grades. Unofficial transcripts will be accepted in the application packages. Official transcripts will be required from all selectees prior to receiving an official offer. Click here for information on Foreign Education.

Contacts

• Address National Institutes of Health 6701 Rockledge Drive Bethesda, MD 20892 US
• Name: Richard Woods
• Phone: 240-669-2824
• Email: [email protected]