This position serves as a File Clerk (Scanning Specialist) within the Health Information Management Section (HIMS) of the Business Office at the Iowa City VA Healthcare System in Iowa City, IA. The primary purpose of the position is to maintain accessible records and provide efficient service for direct and non-direct patient care by managing the receipt and scanning of health documents in a timely and accurate manner.

Duties

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Major Duties: Performs duties related to the receipt, intake, scanning, indexing, quality control, destruction, and transfer of health and administrative information. Electronically scans various health information documents in to VistA Imaging and assures that the scanned documents are associated with the correct patient, note, and consult in the Computerized Patient Record System (CPRS). Confirms record integrity and image quality displays. Performs quality assurance reviews on scanning performed by other technicians. Maintains confidentiality of all electronic records and paper components of health records. Utilizes a computer to perform a wide variety of record keeping, correspondence, tracking operations, filing, retrieval and other clerical duties associated with the retention, maintenance, disposition, guardianship, and control of health records in both terminal digit and alphabetic filing systems. Maintains daily productivity logs of scanning, importing and indexing activities. Performs other related duties. Work Schedule: Monday-Friday, 7:30am to 4:00pm Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not approved Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Financial Disclosure Report: Not Required

Requirements

Qualifications

TYPING PROFICIENCY: This position requires the skills of a qualified typist. In addition to meeting the experience and/or education requirements described below, you must be able to type at least 40 words per minute. AND Experience: At least one (1) year of progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of this position. ~OR~ Education: Successful completion of two (2) years of education above the high school level. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college, or university. NOTE: Transcript required. Education cannot be credited without documentation. ~OR~ Combination: An equivalent combination of successfully completed post-high school education and general experience as described above which meet the total requirements for this grade level. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college, or university. NOTE: Transcript required. Education cannot be credited without documentation. You will be rated on the following Competencies as part of the assessment questionnaire for this position: Attention to DetailClericalComputer SkillsInformation Management IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Physical Requirements: The work is mostly sedentary, but requires a high degree of concentration, organizational skills and the ability to work under pressure and stress within specified timeframes. There is lifting and carrying of bulky records and boxes, usually not to exceed 50 pounds. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: Recognition of Foreign Qualifications | International Affairs Office (ed.gov).

Contacts

• Address Iowa City VA Health Care System 601 Highway 6 West Iowa City, IA 52246 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]