The position serves as the Lead Scanning Technician and the Medical Record Retrieval Clerk for the Scanning Division of the Health Information Management Section (HIMS) of the Business Office.

Duties

Major Duties listed but not limited to: Responsible for receiving, identifying, prioritizing, researching and accurately processing records Review of records for complete documentation of care and compliance with documentation requirements for completion and authentication, ensuring required information is contained in the document prior to imaging in accordance with VHA and facility policy Images documents into the electronic record in accordance to facility guidelines and requirements to include, identification of document type, location within the record to be indexed, creation of an administrative note, completing various consults, and alerting VA staff as appropriate that document is available for scanning, conducting concurrent quality assurance activities to ensure appropriate placement of document Produce workload and productivity reports for the unit Performs monthly spot checks, to include quality assurance, on work performance and productivity Conduct follow-up activities, which require tact and persistence when information is not received in a timely fashion Responsible for ensuring retention of medical records on a timely basis, for shipment to storage facilities and loading this information into the Record Tracking System and excel database Work Schedule: Monday- Friday, 7:30am - 4:00pm Virtual: This is not a virtual position. Position Description/PD#: Lead File Clerk/PD505050 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required Bargaining Unit Position: Yes The VA Midwest Health Care Network advocates for a Whole Health System of care in each of the Medical Centers. This is an approach to healthcare that empowers and equips people to take charge of their health and well-being and live their lives to the fullest. As an employee operating in a Whole Health System of care, you will operate in a model with three core elements, seeking to create a personalized health plan for each Veteran. This is done in the context of healing relationships and healing environments and a connection back to the Veteran's community. This aligns with the Veterans Health Administration (VHA) Mission Statement to Honor America's Veterans by providing exceptional health care that improves their health and well-being.

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 01/29/2024. You may qualify based on your experience and/or education as described below: GS-05 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-04 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Ability to apply various software applications required for processing and integrating records such as VistA applications for record tracking, Text Integration Utility (TIU), VistA Capture and Display applications, Computerized Patient Record System (CPRS) or identified electronic record system, Microsoft Office products such as Word, Excel and Outlook, training application programs, time and attendance applications, and various web based systems for training and VA processes. OR, Education: Applicants may qualify based off education and will require 4 years of education above high school. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. (TRANSCRIPTS REQUIRED) OR, Combination: Equivalent combinations of successfully completed post-high school education and experience may be used to meet total experience requirements at grades GS-5 and below (TRANSCRIPTS REQUIRED) NOTE for combining education and experience - For GS-5 level positions, only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience. Example: The position to be filled is an Editorial Assistant, GS-5. The applicant has 9 months of specialized experience and 75 semester hours of college (15 semester hours beyond the second year and the equivalent of 3 months of specialized experience). The applicant meets 75 percent of the required experience and 25 percent of the required education. The applicant meets 100 percent of the requirement for 1 year of specialized experience and is qualified for the position. You will be rated on the following Competencies for this position: ClericalLeadershipMedical InformationTeaching OthersTechnical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: You will be asked to participate in a pre-employment examination or evaluation as part of the pre-employment process for this position. Questions about physical demands or environmental factors may be addressed at the time of evaluation or examination. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Iowa City VA Health Care System 601 Highway 6 West Iowa City, IA 52246 US
• Name: Luther Smith Jr.
• Phone: 612-467-6901
• Email: [email protected]