As the System Education Coordinator, the incumbent has full managerial responsibility for an employee education program serving over 5,000 employees within the North Florida/South Georgia VA Heath care System. The System Education Coordinator serves as the Designated Learning Officer (DLO), planning, developing, implementing, and evaluating the employee education program. The position reports to the Associate Chief of Staff for Education (ACOS/E).

Duties

Major Duties Include (but not limited to): Collects and analyzes data to develop comprehensive education systems that comply with regulatory requirements and meets staff development needs. Develops survey instruments, coordinates prioritization of needs, and uses results of evaluations to implement improvements and modifications in training. Complies with VHA guidelines/regulations governing education planning, requirements for continued medical education, honoraria, travel, and fund control point management. Facilitates speakers, material preparation, site arrangements, and evaluations. Reviews requests for educational reimbursement and Authorized Absence and advises on entitlements. Demonstrates collaboration, motivation, and leadership for individuals and groups for educational activities, using significant individual initiative. Supervises professional education and support staff, exercising judgment, flexibility, and compliance with VHA performance evaluations and competency assessment systems. Work Schedule: Monday - Friday 8:00 am to 4:30 pm Telework: Ad-hoc Virtual: This is not a virtual position. Position Description/PD#: Training Administrator (System Education Coordinator)/PD035950 Relocation/Recruitment Incentives: Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 01/09/2024. GS-13 Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Individual Occupational Requirements (IOR): Applicants must satisfy the IOR to be further considered for the position. Education: Undergraduate and Graduate Education (Transcript Required): Major study -- education or a subject area related to the position to be filled. or Specialized Experience: Experience that demonstrated a practical knowledge of the subject area of the position and the methods and techniques of instruction. Examples of qualifying specialized experience include: Teaching or instructing in an adult education program, secondary school, college, military installation, or industrial establishment in the appropriate field(s). Supervising or administering a training program. Development or review of training/course materials, aids, devices, etc., and evaluation of training results. Work in the occupation or subject-matter field of the position to be filled that required training or instructing others on a regular basis. You may qualify based on your experience as described below: GS-13 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-12 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Plans, organizes, directs, and implements an integrated comprehensive and goal-directed education program for all employees. Provides direct classroom training and serves as an instructor for instructor-led classes. Collects and analyzes data to develop comprehensive education systems that comply with regulatory requirements and meets staff development needs. Employs a wide variety of teaching methods based on thorough knowledge of adult learning and instructional design principles. Verifies and analyzes accounting data to determine propriety, accuracy, and budgetary impact. Note: IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Verbiage displayed on your resume or application must contain your own words. You may refer to the specialized experience located within the vacancy announcement, to assist with describing work experiences; however, resumes or applications received that copied verbatim from the announcement will be evaluated and may be reviewed as falsifying your experience or application. You will be rated on the following Competencies for this position: Administration and ManagementEducation and TrainingFinancial ManagementOral Communication Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Because the incumbent deals frequently with decisions on policy and program matters, meeting program deadlines, and situations involving differences of opinion and negotiation, this position has the potential to create a significant degree of stress. Walking, sitting for extended periods of time at a computer terminal, and standing at length while making presentations and teaching are involved in this position. The position requires mobility within the System and frequent travel to other cities for meetings and conferences. The position requires flexible duty hours including occasional evenings and weekend tours to accomplish objectives. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Malcom Randall Department of Veterans Affairs Medical Center 1601 Southwest Archer Road Gainesville, FL 32608 US
• Name: Wendy York
• Phone: 785-350-1588
• Email: [email protected]