This position is a Secretary (Office Automation), GS- 0318-7/8 working in Sacramento, California for the R8-ARD-Office of Communications. The full performance level of the position is GS-8. This position is also open to status candidates under announcement R8-24-12214974-AMS-MP. You must apply to each announcement separately if you wish to be considered under both recruitment methods.

Duties

As a Secretary (Office Automation) your duties will include, but are not limited to, the following: Calendar and Schedule Administration: Prioritizes and schedules activities for the supervisor, ensuring that appropriate representation of internal staff, Federal, state, and public officials are present. Obtains transportation reservations, arranges hotel accommodations, obtains special authorization, when necessary, completes and submits travel vouchers, and notifies organizations and officials of visits. Maintains current knowledge of Federal Travel Regulations. Meeting Support: Makes necessary arrangements for conferences, meetings, teleconferences, and video teleconferences, including space, time, people, etc. Assembles background and conference materials for supervisor use. Correspondence: Receives, reviews and routes incoming mail. Based on brief notes, verbal instructions, and through own initiative, composes correspondence relating to office activities, including preparing and distributing memoranda to key personnel. Utilizes a variety of software systems (e.g., Word, Excel, PowerPoint) to accomplish work assignments, using judgement in selecting spacing, arranging material and ensuring proper punctuation, grammar, spelling, and capitalization. Performs a variety of administrative support functions for the regional program office to include fleet and records management, property and space issues. Initiates preliminary purchase requests (PPRs) for procurement of services, supplies, and materials.

Requirements

• Must be a U.S. Citizen or National.
• Resume (See "Required Documents"). Failure to provide ALL required information on your resume will result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all information is provided on resume.
• Eligibility and Supporting documents - You will ONLY be considered for the eligibilities that you select "yes" to AND submit the required supporting documentation, as listed in the Required Documents section.
• Suitability for employment, as determined by background investigation.
• Driver's License: Selectees MAY be required to possess and maintain a valid State driver's license at all times during their tenure.
• Probationary Period: Selectees may be required to successfully complete a probationary period.
• Individuals assigned male at birth after 12-31-59 must be registered for Selective Service. To verify registration, visit SSS.gov.

Qualifications

Only experience and education obtained by 12/19/2023 will be considered. In order to qualify for this position you must possess the Minimum Qualification. Minimum Qualification [GS-07] One full year of specialized experience comparable in scope and responsibility equivalent to grade GS-06 in Federal service demonstrated by being office clerical or administrative support for an office. Qualifying specialized experience includes providing administrative support, such as arranging travel, following established administrative procedures, utilizing office automation, reviewing correspondence for accuracy; entering time and attendance. NOTE: Your resume must provide sufficient detail proving you have performed these duties to be found qualified. Minimum Qualification[GS-08] One full year of specialized experience comparable in scope and responsibility equivalent to grade GS-07 in Federal service demonstrated by being the principal office clerical or administrative support for an office. Qualifying specialized experience includes providing executive level administrative support; arranging travel; ensuring time and attendance is entered accurately and submitted timely; establishing administrative priorities; resolving operating problems; utilizing office automation; reviewing correspondence for accuracy; and interpreting guidelines. NOTE: Your resume must provide sufficient detail proving you have performed these duties to be found qualified. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

Not applicable at the GS-8 and GS-7 grade levels.

Contacts

• Address Division of Human Resources Division of Human Resources 2800 Cottage Way Sacramento, CA 95825 US
• Name: Human Resources Staffing Division
• Phone: 000-000-0000
• Email: [email protected]