The Administrative Officer reports directly to the Director, Administrative Operations (AO) and Governance within the Office of the Veterans Health Administration (VHA) Chief of Staff (COS) and serves as a senior member of the office responsible for providing leadership and management on all administrative and operational functions required of the Office of the Under Secretary for Health (OUSH).

Duties

The incumbent will perform the following major duties and responsibilities: Provides comprehensive advice on long-range planning, recommends and participates in developing strategies for the USH, DUSH, and the COS. Reviews long- and short-range plans, resource projections, priorities, justifications, etc and makes recommendations on planning efforts that can be undertaken within existing resource levels and advises on impact of efforts that require additional resources. Interprets administrative guidelines and/or develops and implements local/internal guidelines, defining administrative requirements, and/or providing advice to executive management on related issues. Provides advice and technical assistance to staff as well as managers and supervisors in a wide variety of areas, including those associated with administrative, contracting, and human resources processes, procedures, and other activities. Prepares procurement requests, evaluates proposals for work, acts as a Contracting Officer's Representative (COR) as assigned/delegated by a Contracting Officer for procurements, and/or maintains procurement and contracting records. Oversees the daily operations of the unit, ensures agency policies and priorities are being followed; develops performance standards; and evaluates work performance of subordinates. Manages personnel costs to ensure maximum utilization of personnel and funding resources for the wider COS organization's program operations programs. Interprets HR-related guidelines (e.g., regulatory, policy, and procedural requirements) to advise and provide guidance to management on internal personnel administration. Evaluates and monitors administrative activities and makes substantive recommendations for and/or independently implements administrative and operational process, procedural and other improvements. Work Schedule: Monday - Friday 8:00a.m.- 4:30p.m. Compressed/Flexible: May be available Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Supervisory Administrative Officer - CTAP/PD825280 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized PCS Appraised Value Offer (AVO): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/22/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-14 position you must have served 52 weeks at the GS-13 The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You will qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-13 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: 1) Experience demonstrating expert knowledge of management, human resources, manpower, resource management principles/practices, and policy and procedures to ensure plans/programs, conform to laws and regulations. 2) Experience demonstrating expert knowledge of VA, VHA and USH organizational structure, program goals and objectives, management policies, procedures, work processes and administrative operations of the organization. 3) Experience demonstrating thorough knowledge and skill, in analytical, qualitative and quantitative techniques, to identify, evaluate and recommend to management appropriate HR interventions to resolve complex, interrelated HR problems and issues. 4) Experience demonstrating comprehensive knowledge in preparation or coordination of human resources activities and serves as a Contracting Officer's Representative (COR). You will be rated on the following Competencies for this position: Human Resources Management: Expert knowledge of management, human resources, manpower, resource management principles/practices, and policy and procedures to ensure plans/programs, conform to laws and regulations; requires expert knowledge of Executive Orders, court decisions and issues related to the VA and VHA organizational elements and various Federal HR programs and skill to apply this knowledge to a variety of difficult and complex work assignments. Organizational Awareness: Expert knowledge of VA, VHA and USH organizational structure, program goals and objectives, management policies, procedures, work processes and administrative operations of the organization. Communication: Ability to communicate ideas clearly, both orally and in writing, to effectively present findings and advisory opinions, resolve problems and concerns, make clear and concise recommendations to senior officials and provide guidance on OPM, VA and VHA regulations, policy, procedures, directives, guidelines, and practices. Qualitative and Quantitative Techniques: Thorough knowledge and skill, in analytical, qualitive and quantitative techniques, to identify, evaluate and recommend to management appropriate HR interventions to resolve complex, interrelated HR problems and issues. Decision Making: Makes sound, well informed, and objective decisions; perceives the impact and implications of decisions; commits to action, even in uncertain situations, to accomplish organizational goals; causes change. Interpersonal Skills: Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences. Reading: Understands and interprets written material, including technical material, rules, regulations, instructions, reports, charts, graphs, or tables; applies what is learned from written material to specific situations. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Work is sedentary, although some light physical effort may be required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.


Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address VHA Servicing Human Resources Office - 1 2402 Wildwood Ave Suite 301 Sherwood, AR 72120 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]