This position serves as an Administrative Support Assistant for the VA Northern California Health Care System (VANCHCS) Medical Service. VANCHCS is a two-division integrated health care delivery system, offering medical, surgical, rehabilitative, mental health, and extended care services to Veterans in northern rehabilitation and extended care facility in Martinez; outpatient clinics in Martinez, Fairfield, Oakland, Sacramento, Redding, Chico, Yuba City and Vallejo.

Duties

Major duties include but are not limited to the following: Performs a wide variety of administrative tasks associated with maintaining and supporting the clinical work performed within the organization. Prepares correspondence covering subject of an administrative nature, both internal and external. Maintains control of action correspondence; performs follow-up action to ensure timely reply/action. Received and logs outgoing correspondence, reviewing it for correct format, punctuation, spelling, grammatical accuracy, Factual correctness, enclosures, dates, signatures, complete addresses, etc. Responds, personally to non- technical, but substantive requests for information involving programs and functions, project assignments, internal procedures and relationships and current work status. Answer questions concerning policies and procedures related to administrative support services. Manages and /or prepares responses to correspondence. Highlights or summarizes correspondence or researches and draft responses. Work Schedule: Monday-Friday. 8:00am-4:30pm. Full Time. Virtual: This is not a virtual position. Position Description/PD#: Administrative Support Assitant (OA)/PD01471A Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/28/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Proficiency Requirements: In addition to meeting experience or education requirements, applicants for these positions must show possession of the following skills, as appropriate. Applicants may meet these requirements by passing the appropriate performance test, presenting a certificate of proficiency from a school or other organization authorized to issue such certificates by the Office of Personnel Management local office, or by self-certifying their proficiency. Performance test results and certificates of proficiency are acceptable for 3 years. Agencies may verify proficiency skills of self-certified applicants by administering the appropriate performance test. Typing speed of 40 words per minute typing speed. (Words per minute are based on a 5 minute sample with three or fewer errors) You may qualify based on your experience as described below: GS-07: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: knowledge of the regulations, policies, and procedures of the service functional and administrative areas such as material and supply procurement, contracting, finance and accounting, budget, counsel, information management, etc., to coordinate and resolve questions and/or problems. (This experience must be well documented in your resume). You will be rated on the following Competencies for this position: Attention to DetailCommunicationsComputer SkillsManages and Organizes Information Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is mostly sendentary. Typically, the employee sits comfortable to do the work. However , there may be some walking; standing; bending; carrying of light items such as papers, books, small parts; or driving an automobile; etc. No special physical demands are required to perform the work. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address VA Northern California Health Care System 10535 Hospital Way Mather, CA 95655 US
• Name: Sydnee Holmes
• Phone: 504-635-8084
• Email: [email protected]