The incumbent serves as the central point of contact for a wide range of administrative, office support, and clerical functions for the supervisor and others as assigned. In addition, serves as back-up to other assistants. The position will provide clerical and administrative activities pertaining to correspondence, budget, purchasing, human resources, timekeeping, travel and related administrative areas for the State Office.

Duties

Serves as purchase card holder, purchase supplies, equipment and services within delegated authority using mandatory or open market sources, ensuring proper and timely documentation and reconciling. Serves as the timekeeper in reviewing and verifying time and attendance; maintaining master files for area employees; performing leave audits; and informing the supervisor of any inconsistencies or aberrations in time and attendance. Receives and reviews incoming correspondence, ensuring necessary background material is attached when sending forward; and determines whether items can be personally addressed or need to be forwarded to the supervisor or other appropriate staff. Establishes, organizes and maintains a filing system of official material and records. Schedules meetings, prepares agendas, makes arrangements for meeting facilities and notifies participants of schedule changes; prepares materials to be used in presentations or training conducted by the supervisor and staff.

Requirements

• You must be a US Citizen or US National.
• Males born after 12/31/1959 must be Selective Service registered or exempt.
• Subject to satisfactory adjudication of background investigation and/or fingerprint check.
• Successful completion of one-year probationary period, unless previously served.
• Direct Deposit – Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to their financial institution.
• Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit E-Verify at https://www.e-verify.gov/.
• Must possess and maintain a valid state motor vehicle operator's license for the type of vehicle(s) operated to perform the duties of this position.

Qualifications

Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement including time-in-grade restrictions, specialized experience and/or education, as defined below. TIME-IN-GRADE (TIG) REQUIREMENT: Current federal employee applying for a promotion opportunity must meet time-in-grade (TIG)requirement of 52 weeks of service at the next lower grade level in the normal line of progression for the position being filled. (e.g., one year at the GS-06 grade level for consideration for the GS-07 grade level) or (e.g., one year at the GS-07 grade level for consideration for the GS-08 grade level). Specialized Experience for GS-07: To qualify for the GS-07 level, you must possess at least one year of specialized experience equivalent to the GS-06 level or higher in Federal service, or comparable experience not gained through Federal service. Specialized experience is defined as performing a variety of administrative and technical support to the supervisor, area office staff and subordinate area field office staff in developing and maintaining databases, handling intricate customer service requests from both internal and external customers, making travel arrangements, maintaining calendars, doing time and attendance reports for other employees, and providing purchasing assistance for an office. Specialized Experience for GS-08: To qualify for the GS-8 grade level, you must possess at least one year of specialized experience equivalent to the GS-07 grade level or higher in Federal service, or comparable experience not gained through Federal service. Specialized experience is defined as performing a variety of administrative support services in support of a business or program office, preparing operating budgets for review, making purchases of office supplies and equipment and tracking expenditures, providing timekeeping services and reconciling time and attendance documents, making travel arrangements and reviewing travel reimbursement claims, and reviewing incoming and outgoing correspondence and other administrative documents. Note: Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted. For more information on the qualifications for this position, click here: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=Group-Standards Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

Note: There is no education substitution for specialized experience at the GS-07 and GS-08 grade level(s).

Contacts

• Address Natural Resources Conservation Service 1400 Independence Ave SW Washington, DC 20250 US
• Name: Paula Jones
• Phone: 000-000-0000
• Email: [email protected]