The incumbent serves as the Administrative Support Assistant to the Medicine Service Supervisory Program Analyst. In this role, the incumbent provides technical and program support on all administrative and management functions.

Duties

Duties: Assists management and technical subject matter experts in various subunits with collecting data and metrics that are leveraged within a variety of operational reports that support the section and/or the combined organization's routine needs. Collects, compiles and/or tracks statistical information in support of program operations and preparing a variety of reports and controlling correspondence. Gathers qualitative and quantitative data in order to access and/or present information, status, or outcomes in relation to established performance measures, goals, and objectives; receives and processes documents and reports in accordance with established procedures. Establishes protocols for incoming data, organizes and maintains patient data and retrieves a variety of computerized data. Uses judgment in locating and selecting the most appropriate guidelines for application and adapting them according to circumstances of the specific case or transaction. Responsible for data collection, maintenance, distribution, and reporting of weekly staff meeting. The incumbent serves as the primary point of contact for the inter-facility contacts relating to the Medicine Service programs. Uses software applications to draw information from a wide variety of sources in order to prepare reports; and assists in the planning, review, and reporting of data/statistical results of program studies. Creates and edits unique spreadsheets and databases that compile a variety of data regarding assigned subspecialties and studies. Utilizes statistical data to compile multiple recurring and ad hoc reports(s) for all program staff. Work Schedule: Monday to Friday 8:00 am-4:30 pm. (Subject to change based on the needs of the Agency). Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Administrative Support Assistant/PD04751A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/21/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 level in the Federal service, that equipped you with the particular knowledge, skills, and abilities (KSA's) needed to successfully perform the duties of the position and that is typically in or related to this Administrative Support Assistant position to be filled. Specialized experience includes, but are not limited to: providing a full range of administrative support to an executive team that include tracking, following up on actions, composing and typing confidential correspondence, monitor a data base and able to work independent with very little supervision. This experience must be supported by your resume to be creditable. You will be rated on the following Competencies for this position: Analytical ReasoningComputer SkillsCritical Thinking Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: There are no special physical demands required to perform the work. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address John L McClellan Memorial Veterans' Hospital 4300 West Seventh Street Little Rock, AR 72205 US
• Name: Tania Cruz
• Phone: 719-238-4358
• Email: [email protected]