You will serve as an ADMINISTRATIVE ASSISTANT (OA) in the CORPORATE OPERATIONS DEPARTMENT of SURFACE MAINT ENG PLANNING PROGRAM.

Duties

You will provide support services and serve as the principal provider of correspondence coordination, administration, and facilitation in providing administrative and clerical support to ensure the efficient operation of the office. You will serve as assistant/advisor to the Admin. Officer on the command's business and office management policies and procedures. You will receive telephone calls, greets visitors and ascertains the nature of the calls or visits. You will review and processes incoming and outgoing correspondence, materials, publications, regulations, and directives. You will support administrative programs such as Change of Command, Mail Management, Travel Program, Defense Travel System, Freedom of Information Act, etc. You will use Microsoft Products to prepare reports, presentations, and databases. You will research and interpret governing programs and administrative regulations and directives. You will render assistance to staff personnel in originating and drafting (formal, grammar, punctuations, etc.) of correspondence. You will establish and maintain office files in accordance with applicable regulations and manuals and provide guidance to enhance systematic flow of correspondence and maintenance of filing systems. You will assist Department personnel on procedures for submitting command awards and individual and team recognition. You will assist in coordinating award ceremonies and all hands.

Requirements

• Must be a US Citizen.
• Must be determined suitable for federal employment.
• Must participate in the direct deposit pay program.
• New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov
• Generally, current federal employees applying for GS jobs must serve at least one year at the next lower grade level. This requirement is called time-in-grade. Time-in-grade requirements must be met by the closing date of this announcement.
• Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
• Males born after 12-31-59 must be registered for Selective Service.
• You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.
• This position may require travel from normal duty station to CONUS and OCONUS and may include remote or isolated sites. You must be able to travel on military and commercial aircraft for extended periods of time.
• This position requires the ability to type at least 40 words per minute. Your response to the typing skill question on the Occupational Questionnaire will be used in your qualification determination.

Qualifications

Your resume must demonstrate at least one year of specialized experience at or equivalent to the NK-01 (GS-04) grade level or pay band in the Federal service or equivalent experience in the private or public sector performing clerical or office automation services (e.g., preparing correspondence, presentations, drafting or compiling reports) to provide administrative support for a department or organization. Additional qualification information can be found from the following Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

Education

In lieu of general/specialized experience, you may qualify with the following education or combination of both education and experience:

Successful completion of four years of education above high school level;
-OR-
A combination of experience and education as described above that equates to one year of experience.

A transcript must be submitted with your application if qualifying using education. See Required Documents for additional information.

Contacts

• Address SURFACE MAINT ENG PLANNING PROGRAM NNSY Bldg M-22 Portsmouth, VA 23709 US
• Name: Department of Navy EIC
• Email: [email protected]