NIST works with industry and science to advance innovation and improve quality of life. We're looking for a Administrative Support Assistant (OA) to join our team! This announcement will close at 11:59 p.m. Eastern Time on the date the first 100 applications are received or 10/12/2023, whichever comes first.

Duties

At the ZS-III level, the incumbent of this position provides clerical and administrative support to the Sensor Science Division. The position is responsible for processing travel authorizations and vouchers; preparing documentation for guest researchers appointments/renewals; assisting in the in-processing of new employees and associates to include arranging for office space, phones and computer accounts prior to arrival; preparing for and executing out-processing actions prior to the departure of existing associates; managing time and attendance; purchasing equipment, supplies and services; serving as a bankcard holder, preparing training requests; scheduling meetings; registering visitors; managing and saving files on a shared drive, including requisition logs, travel documents and any backup documentation; and serving as the principal office contact for phone calls and visitors. Prepares documents and reports using a variety of office automation software. At the ZS-IV level, the incumbent of this position will provide direct administrative and financial management support to the Sensor Science Division Administrative Officer, by assisting him/her in the areas of finance, personnel, procurement and other miscellaneous administrative areas. The incumbent will prepare, process and track actions for personnel in the areas of staffing, classification, pay and leave. Supports the Administrative Officer by acting on administrative matters relating to new or revised procedures, policies, personnel requirements, regulations, time and attendance procedures, procurement procedures, travel and other miscellaneous administrative areas. The incumbent will also establish and/or implement new office procedures, coordinate work between offices, and participate in other SSD programmatic and administrative duties.

Requirements

• U.S. citizenship
• Males born after 12-31-59 must be registered for Selective Service
• Suitable for Federal employment
• Merit applicants must meet time-in-grade/band requirements, as applicable
• Must be able to type 40 WPM
• Bargaining Unit Position: No

Qualifications

ZS-III To qualify, applicant must have one year (52 weeks) of specialized experience equivalent to at least the GS-04 level (or ZS-II at NIST). Specialized experience is defined as experience providing a variety of administrative support activities utilizing automated electronic and computer systems. OR 4-years above high school OR A combination of education and experience. ZS-IV To qualify, applicant must have one year (52 weeks) of specialized experience equivalent to at least the GS-06 level (or ZS-III at NIST) as a principle office support assistant to a division or group performing a variety of office support work. All applicants must also be able to type 40 WPM. Experience refers to paid and unpaid experience, including volunteer work done. We will credit all qualifying volunteer experience in your application. The qualification requirements in this vacancy announcement are based on the U.S. Office of Personnel Management (OPM) Qualification Standards Handbook. If requesting reconsideration of your qualification determination, please refer to the following site: Applicant Reconsideration

Education

This position allows applicants to qualify with education. Transcripts must be submitted to validate that the education requirement has been met. Unofficial transcripts will be accepted in the application package. However, an official copy will be required prior to a final offer of employment.

Education completed outside of the U.S. must be evaluated by an accredited organization to ensure that it is comparable to education received in accredited institutions in the U.S. Click here to view a listing of accredited organizations from the Department of Education's website. A copy of the foreign education evaluation (containing the results with a course by course listing) is required with your application.

Contacts

• Address Sensor Science Division 100 Bureau Drive Gaithersburg, MD 20899 US
• Name: Erin O'Neill
• Email: [email protected]