You will serve as the Program Support Assistant (OA) for the Facilities Management Service located in Jonathan M. Wainwright Memorial VA Medical Center, Walla Walla, Washington.

Duties

You will coordinate incoming data from a variety of sources, reviews documents, reports, and/or applications or omissions and inconsistencies, and ensures data entry is complete and accurate. You analyze and report utility utilization, including preparing and submitting reports to VHA and VACO. You will review work orders and sets priorities based on manpower, equipment, and material availability. You will review and insure the accuracy of credit card statements and for insuring that appropriate information regarding the FCP, cost center and BOC is provided to Fiscal Service. You will review and distributes incoming mail, manages suspenses, prepares outgoing mail and prepares office correspondence. VA offers a comprehensive total rewards package: HR Specialist Total Rewards Work Schedule: Monday-Friday; 8:00 am- 4:30 pm. Telework: Ad-Hoc only authorized. VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Position Description/PD#: Program Support Assistant (OA)/PD80313-0 Relocation/Recruitment Incentives: Not Authorized. Critical Skills Incentive (CSI): Not Authorized. Permanent Change of Station (PCS): Not Authorized. PCS Appraised Value Offer (AVO): Not Authorized. Financial Disclosure Report: Not required.

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by 30 days of the closing date of this announcement, 09/18/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. For a GS-06 position you must have served 52 weeks at the GS-05. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization.Specialized experience must demonstrate performing standard clerical assignments such as reviewing documents for proper grammar, spelling and punctuation, and operating computer hardware and software (such as: MS Word, MS Excel, MS Outlook, or SharePoint). Examples of specialized experience includes: Collect, compile, and track data and statistical information; coordinate incoming data from a variety of sources, review documents, reports, and/or applications or omissions and inconsistencies, and ensures data entry is complete and accurate; meeting deadlines, preparing office correspondence; answers phones, responds to information inquires and takes messages, receives visitors and directs them to appropriate staff, and maintain filing systems. Schedules appointments, coordinate meetings, prepare meeting minutes and schedules conferences. OR, EDUCATION (TRANSCRIPTS REQUIRED): Successfully completed one (1) year of graduate education that is directly related to the duties of the position. NOTE: Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation. NOTE: As a general rule, education is not creditable above GS-05 for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position. You will be rated on the following Competencies for this position: Budget AdministrationCustomer Service (Clerical/Technical)FlexibilityManages and Organizes InformationWriting Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is generally sedentary and involves sitting for extended periods of time, use of computer terminal equipped with CRT screens, repetitive hand motions at a computer terminal or calculator keyboard, as well as some light material handling up to 25 pounds. Some bending, kneeling, stooping, stretching, and work from ladders may be required. Work Environment: The work environment involves everyday risks or discomforts, which require normal safety precaution typical of such places as offices, meeting and training rooms, or libraries. The work area is adequately lighted, heated and ventilated. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Jonathan M Wainwright Memorial VA Medical Center 77 Wainwright Drive Walla Walla, WA 99362 US
• Name: Maria Dela Cruz
• Phone: 253-582-8440 X75434
• Email: [email protected]