Provide administrative support to a clinical leader and Administrative Officer under the Office of the Chief of Staff. The work consists of duties utilizing administrative and technical skills, and positive communication skills with internal and external customers. She/he will perform secretarial, clerical and administrative duties. This position is under the direct supervision of the Administrative Officer.

Duties

Duties consist of the following, but are not limited to: Collects data to determine reasonable prices for new items and prepare written solicitations, following all applicable federal and agency acquisition regulations. Operates a personal computer and ability to use a variety of software programs to enter, maintain and reconcile information.Utilizes statistical data to compile a monthly workload report for all program staff and administrative supervisors. Communicates and treats customers in a courteous, tactful, and respective manner. Act as consultant to program team members in regard to administrative matters. Performs a variety of administrative duties including, typing, copying, faxing, filing and other tasks associated with maintaining and supporting leadership. Serves as the liaison to schedule meetings. Monitors and controls business papers, correspondence, and records, including the coordination of minutes, action items, and documents needed by the office. Monitors the progress of management's reports, notes, memoranda, data, ect., to ensure their satisfactory and timely conclusion by preparing documents/ or supporting these functions for the office. Obtains and monitors the use of services, supplies, and equipment. Provides the customer with consistent information according to established policies and procedures. Encourages and facilitates cooperation, pride, trust, and group identity; fosters commitment and team spirit; works with others to achieve goals. Follows applicable regulations and instructions regarding access to computerized files, release of access codes, etc. as set out in the computer access agreement that employees sign. Is open to change and new information; adapts behavior or work methods in response to new information, changing conditions, or unexpected obstacles; effectively deals with uncertainty. Work Schedule: Monday-Friday 8:00am-4:30pm Telework: This position may be authorized for telework (AdHoc). Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Program Support Assistant/PD675-06664-A Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/07/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: You will be rated on the following Competencies for this position: Analytical ThinkingCustomer Service (Clerical/Technical)FlexibilityTeamworkTechnical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The position is sedentary. Typically, the employee sits comfortably to do work. However, there may be some walking; standing; bending; carrying of light items such as papers, books, small parts; or driving an automobile, etc. No special physical demands are required to perform the work. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Orlando VA Medical Center 13800 Veterans Way Orlando, FL 32827 US
• Name: Juan Mendez
• Phone: 708-953-3885
• Email: [email protected]