The primary purpose of the position is providing administrative support for E&FMS maintenance, repair, and contracted services. Provides cross ?functional support for engineering management, projects, and facilities management personnel on a wide variety of contracted out services ranging from special systems to facility wide building services.

Duties

Major duties include, but are not limited to the following: Reviews all work order data and corrective maintenance work that is requested by end users. Considers the availability of materials, critical nature of the work, preventative maintenance schedule and deadlines and ensures that priorities are appropriate and/or changed as needed when various conditions change. Schedules each job from start to finish utilizing PERT (Program Evaluation Review Technique) methodology to ensure shop personnel are being? fully utilized. Maintains a complete, current and accurate master schedule of all non-recurring work requiring close coordination with personnel within the service. Tracks changes with the work requirements of each major job which include, but not limited to: the work discipline(s) required to perform the elements of work (i.e. electricians, carpenters, etc.) the estimated man-hours required to perform each element of work, the proper sequence of performing the job, the type and quantity of required materials and/or equipment needed, and any other pertinent information. Coordinates between supply and material vendors and updates shop personnel on the status, availability and/or change to material orders to ensure comprehensive master scheduling of work orders. Provides administrative and technical support for the maintenance & operations section. Keeps senior management, supervisors, team leaders and shop personnel apprised of established regulations, policies, procedures, and methods governing supply and material acquisition and/or miscellaneous clerical and administrative matters. Organizes and maintains pertinent office files and records such as Joint Commission compliance documents. Supports E&FMS service contracted services including maintaining service contractor records, reviewing payment invoices, initiating service contract package submissions, and aiding in fund control point organization. Work Schedule: Monday-Friday. 8:00am-4:30pm. Position Description Title/PD#: Administrative Support Assistant (OA)/PD00729-O Physical Requirements: Mostly sedentary.

Requirements

• You must be a U.S. citizen to apply for this job
• Subject to a background/suitability investigation
• May serve a probationary period
• Selective Service Registration is required for males born after 12/31/1959
• A complete application package; Resume, Transcripts, etc.
• Selected applicants will be required to complete an online onboarding process

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement. Proficiency Requirements: In addition to meeting experience or education requirements, applicants for these positions must show possession of the following skills, as appropriate. Applicants may meet these requirements by passing the appropriate performance test, presenting a certificate of proficiency from a school or other organization authorized to issue such certificates by the Office of Personnel Management local office, or by self-certifying their proficiency. Performance test results and certificates of proficiency are acceptable for 3 years. Agencies may verify proficiency skills of self-certified applicants by administering the appropriate performance test. (Office Automation) Must have typing speed of 40 words per minute typing speed. (Words per minute are based on a 5 minute sample with three or fewer errors) GS-07 grade level: One year of specialized experience (equivalent to the GS-06 grade level in the federal service); experience that equipped the applicant with the particular knowledge, skills and abilities (KSA's) and other characteristics to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled, in the normal line of progression for the occupation in the organization. Specialized experience includes: Special knowledge of the regulations, policies, and procedures of the service functional and administrative areas such as material and supply procurement, contracting, finance and accounting, budget, counsel, information management, etc., to coordinate and resolve questions and/or problems. (This must be documented in your resume). There is no educational substitution for the GS-07 level. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

There is no educational substitution for the GS-07 level.

Contacts

• Address VA Northern California Health Care System 10535 Hospital Way Mather, CA 95655 US
• Name: Sydnee Holmes
• Phone: 504-635-8084
• Email: [email protected]