The Program Specialist position at Gulf Coast Veterans Healthcare System will be assigned to the Chief of Staff and under their direct supervision. Gulf Coast Veterans Healthcare System (GCVHCS) consists of to serve Veterans across three states, Mississippi, Alabama and Florida.

Duties

Duties: Performs a variety of clerical, administrative and technical duties/responsibilities in support of the ADPCS with the intent of accomplishing the administrative requirements for the service. Assists in the development of internal administrative standard operating procedures by researching prior publications, regulations, and recommending new policies and/or changes. Interprets work materials and determines the extent to which the organization is affected and advises operating officials. Maintains control of action correspondence; performs follow-up action to ensure timely reply/action. Receives and logs out going correspondence, reviewing it for correct format, punctuation, spelling, grammatical accuracy, factual correctness, enclosures, dates, signatures, complete addresses, etc.,. Formulates and recommends changes in administrative policies/procedures with a view toward obtaining maximum effectiveness in the coordination and control of recurring reports. Assists in resolving administrative problems by researching office files, historical data, etc; withdrawing material for use in preparation of typed materials and/or furnishes administrative advice on the adequacy and feasibility of proposals and recommendations. Maintain a continual accumulation of all types of data for the use in preparation of a variety of reports. Compiles and prepares a wide variety of continuing or one-time special statistical and narrative reports from records maintained. Identifies and recommends performance indicators/goals such as performance awards, leave, equal employment opportunity, suggestions, value engineering, etc.,. Effectively enhances the ability of the office to support overall mission requirements through developing methods for automating administrative data collection requirements through developing methods for automating administrative data collection requirements and reports considering the interrelationships of reports and multiple uses of data. Coordinates with staff administrative officer on personnel management matters and with other staff organizations on various administrative activities to obtain information for accomplishment of own assignments or to provide to others. Work Schedule: Full-Time, Monday through Friday, 8:00AM - 4:30PM - Subject to change based on the needs of the facility Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Telework may be authorized pending supervisory approval based on facility needs. Virtual: This is not a virtual position. Position Description/PD#: Program Specialist/PD03604A Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/15/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include: Utilizes highly developed customer service skills and abilities evidenced by successful work experience in complex, executive Experience and technical skills provide administrative support level office environment(s). Acts as the Recorder, by scheduling meetings, preparing meeting agenda in collaboration with the Chair, record and maintain attendance records, consolidate requests from stakeholders, and ensure meeting notices/changes. Demonstrates experience and ability utilizing Microsoft Outlook and Microsoft Teams, to manage a very busy executive level calendar with constantly competing meeting demands, in an organized coordinated manner, recognizing overlap and/or conflicts, making coordinated adjustments to maximize executive's schedule. Maintains high volume tracking systems for wide variety of administrative correspondence, reports, congressional communications, inspection reports, project reports, executive office correspondence - and other sufficient to assure awareness of task and activity deadlines for a wide range of operational assignments of self and Executive leadership staff. Communicates effectively verbally and in writing with veterans, leadership, supervisors and medical staff OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond graduate level. You will be rated on the following Competencies for this position: Administration and ManagementAnalytical ReasoningCommunicationComputer Skills Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Driver's License: A current, valid state-issued Driver's License is required for this position. NOTE: We cannot accept photographs, therefore; please do not submit a copy of your license with your application package. If an interview is requested, you will be required to provide a copy of your current, valid state-issued Driver's License. Physical Requirements: Work is sedentary. No special physical qualifications required. It requires sitting, walking, bending and carrying light items such as books, papers, and files. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Biloxi VA Medical Center 400 Veterans Avenue Biloxi, MS 39531 US
• Name: Lesa Lang
• Phone: 804-675-5000
• Email: [email protected]