The employee is responsible for the in- and out-processing of Fee Basis and Without Compensation appointments. The incumbent also serves as the administrative support staff member and timekeeper for the Emergency Department and all Fee Basic Time and Leave (T&L) timecards and postings for the Emergency Department. The position is located at the James A. Haley Veterans' Hospital, Medicine and Specialty Care Service, Tampa, Florida.

Duties

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** The employee is responsible for assisting the Administrative Officer with preparing initial, continuing and termination correspondence of fee basis and without compensation appointments. Responsible for the collaboration of the onboarding process of fee basis and without compensation appointments, which includes continuous communication with the Administrative Officer, Human Resources Specialists, and Credentialing Specialists. Collaborates with Human Resources and the Credentialing Office to initiate boarding appointees and ensuring privileges, physicals and background checks are accomplished prior to boarding new appointees. The employee will serve as the administrative support staff member to the Emergency Department Director, which includes, but is not limited to, calendar commitments, processing of correspondence for reimbursement of training courses and travel, key request forms for new personnel, clearance form instructions for exiting personnel, working with supervisors within the Section on any mandated projects, prepare agendas and final meeting minutes of Section Meetings, providing final minutes to the Service Secretary, ACOS for Medicine and Specialty Care and the Administrative Officer. Serves as Timekeeper for all Fee Basis appointees within the Service. The incumbent creates timesheets, obtains approvals of timesheets from appropriate Section Chiefs and the ACOS for Medicine and Specialty Care prior to postings for pay. Work Schedule: Monday-Friday, (7:30am-4:00pm) Recruitment & Relocation Incentives: Not authorized Financial Disclosure Report: Not Required

Requirements

Qualifications

One (1) full year of specialized experience equivalent to the next lower grade level (GS-5) in the Federal Service that has given you the knowledge, skills, and abilities necessary to perform the duties of a Administrative Support Assistant GS-6. Excellent communication skills both verbally and in writing. Knowledge in the use of Microsoft Office programs, such as Word, Excel and PowerPoint. Knowledge in using Adobe Acrobat, strong computer skills in using needed programs or software to accomplish tasks. Knowledge of processing human resources actions for hiring and terminating Fee Basis and without compensation appointments. NOTE: Experience must be fully documented on your resume and must include job title; duties; month and year start/end dates AND hours worked per week. -AND- TYPING PROFICIENCY: This position requires the skills of a qualified typist. In addition to meeting the experience and/or education requirements, you must be able to type at least 40 words per minute. You will be rated on the following Competencies as part of the assessment questionnaire for this position: Customer Service (Clerical/Technical)Manages and Organizes InformationTechnology Application IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address James A Haley Veterans Hospital 13000 Bruce B. Downs Boulevard Tampa, FL 33612 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]