This position is located with the Deputy/Chief of Staff Office with Ralph H. Johnson Health Care System (RHJHCS).The incumbent assists the Deputy/Chief of Staff in preparation of a variety of daily, weekly monthly, and annual reports. As a Health System Specialist to the Deputy/Chief of Staff, incumbent is an active participant in the management of the Ralph H. Johnson Health Care System (RHJHCS)

Duties

This position translates policies, theories, and strategies into action in collaboration with the Deputy/Chief of staff, Pentad, Managers, and Staff within the organization to facilitate change and adaption. Duties include, but may not be limited to the following: Incumbent responsible for planning and making decisions related to resource allocation to include FTE ceiling, salary budget, supply budget, equipment budget, space utilization, maintenance contracts. overtime usage etc. Analyzing and Measuring the resource needs and making recommendations based on staffing needs; approval of individual expenditures for all non-recurring items, approving and preparing all request for funding. Incumbent serves as the management official for Deputy/ Chief of Staff on many councils and committees within the formal governance structure. Incumbent makes clear and convincing oral presentations, listens effectively, and clarifies information as needed to advocate the Deputy/Chief in governance meetings. Incumbent must fully understand the mission, organization and programs of the Department of Veterans Affairs Health Care Delivery System. Analyzes and evaluates, on a quantitative or qualitative basis, the effectiveness of programs or operations within the medical center in meeting established goals and objectives. Prepares reports and briefings on results of studies and is responsible for the collections, interpretation, and analysis of quantitative and qualitative data relevant to programs being evaluated. . Performs work related to reviewing and monitoring the impact of programs, plans, procedures, and methodologies; and /or analyzing quality initiatives and processes. Assignments require skill in conducting interviews with supervisors and employee to obtain information about organizational missions, functions and work procedures to issues or studies concerning the efficient and effectiveness of program operations carried out by administrative or professional personnel. Performs in depth, rigorous analysis of budget request by employing techniques such as cost-benefit analysis, program tradeoffs, return of investments, and explorations of alternative methods of funding to ensure that program objectives are met. Perform other related duties and responsibilities as necessary. Work Schedule: Monday - Friday, 7:30 am - 4:00 pm Telework: Ad-hoc Virtual: This is not a virtual position. Position Description/PD#: Health System Specialist (Deputy/Chief of Staff Executive Assistant)/PD10373O Relocation/Recruitment Incentives: Not Authorized

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 01/06/2025. Health System Administration Series, 0671, Individual Occupational Requirements (IOR): An IOR is a basic requirement that must be met in order to qualify for entry into this job series, and it is something that can't be waived. The education must be accredited by an accrediting body recognized by the U.S. Department of Education at the time the degree was obtained. To qualify for the GS 0671 occupational series, applicants MUST possess one of the following: Undergraduate and Graduation Education: Major study -- Hospital Administration, Public Health Administration, or related fields such as Business or Public Administration with course work in Health Care Administration. A transcript must be submitted with your application if you are basing all or part of your qualifications on education. ~OR~ Specialized Experience: Progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: Missions, organizations, programs, and requirements of health care delivery systems; Regulations and standards of various regulatory and credentialing groups; and Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement. Special Provision for In-service Placement: Successful completion of an agency-sponsored on-the-job training program may be substituted for qualifying experience, provided it included a formal individualized training plan. Such a training program must have been conducted in an operating health care system and included: Assignments providing a knowledge of basic health system administration philosophies, practices, and procedures, and basic government administrative policies and requirements; Practical assignments providing an opportunity to apply health system administration skills and principles (as the individual progresses, work assignments must be characteristic of the grade level to which he or she is assigned); and Oversight by an experienced health system administrator with periodic evaluation of the individual's progress and appropriate adjustment of the training program. In addition to meeting the IOR, you may qualify based on Time-In-Grade and your specialized experience as described below: GS 12 Time-In-Grade Requirement: Applicants who are current Federals employees and have held a GS Grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Specialized Experience for GS-12:You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Development of Lean Six Sigma process improvement in the facility by providing mentorship to newly trained Yellow, Green and Black Belt Practitioners. Developing methods to organize data for further qualitative, statistical, or graphical analysis and presentation. Identifies needs, conceptualizes, develops, executes, and evaluates the effectiveness of training to staff on all areas of quality management and Systems Redesign performance expectations related to access, patient flow and timely, efficient, and cost effective processes. Managing training and education programs relating to Lean Six Sigma and other process improvement topics. Prepares and presents evaluations/analysis, conclusions, and recommendations for corrective action plans to management. Assists in the development of program objectives, operating procedures, templates, tools, and methods and changes. You will be rated on the following Competencies for this position: Financial Management, Organizational Development, and Problem Solving Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements and Work Environment: The work is primarily sedentary; although, some slight physical effort may be required. Work is typically performed in an adequately lighted and climate-controlled office. May require occasional travel. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Ralph H Johnson Department of Veterans Affairs Medical Center 109 Bee Street Charleston, SC 29401 US
• Name: REGINA MARTIN-LYNCH
• Phone: 843-789-6171
• Email: [email protected]