This position is located in the Facility Management Service at VA Southern Oregon Health Care - White City VA Medical Center in White City, OR. The Administrative Officer (Fleet Manager) is responsible for managing the administrative activities within the Facilities Management Service and the administrative staff that perform them.

Duties

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** The Administrative Officer supports the Office of the Chief of Facility Management Service and the various related departments. Major duties and responsibilities include but not limited to: Managing the overall leadership and direction of the Facilities Management Service (FMS) administrative section and coordinating activities of the Administrative Section with other Sections within the Service Managing and operating a complex fleet of motor vehicles ranging from subcompact sedans and station wagons to heavy trucks, busses, para-transit vehicles, and special purpose vehicles for the SORCC and two Community Based Outpatient Clinics (CBOCs) Analyzing overall fleet operations to include financial aspects, services provided, productivity, performance of commercial vendors, customer utilization of assigned vehicles and related areas Developing solutions and policies for FMS Chief's review and overseeing, coordinating, and reviewing the submission of a wide variety of recurring, as well as nonrecurring reports Serving as coordinator/point of contact for special reporting activities per the request of the VISN, VACO or the Chief. Compiles data for the Chief's review for the FMS Balanced Scorecard for the Executive Leadership Team's review and concurrence Reviewing and interpreting all station memoranda, bulletins, and pertinent VA regulations to ensure compliance within the Service, advising all involved personnel of same Preparing, recommending, and implementing both short- and long-range plans and programs for the efficient operation of all administrative program management and clerical functions Overseeing FMS fiscal activities and reviewing the annual budget submission and justification prepared by the Budget Technician and makes recommendations to the Chief Developing, establishing, and overseeing methods to forecast annual budget/costs, and implementing cost effectiveness and efficiency in all activities Managing budget formulation and execution for a changing budget of administrative expenses including analyzing budget calls, reviewing guidelines, and overseeing the administrative staff on any changes or information required Preparing studies and reports to ensure cost effectiveness and maintaining a close liaison with Fiscal Service resolving any fiscal problems Coordinating and reviewing documentation and invoices for approximately 40 annual maintenance contracts covering equipment or services located throughout the SORCC Providing FMS management with assistance in projecting staffing needs through data collection and initial analysis, the execution of their personnel responsibilities Serving as the coordinator of Environment of Care documentation (related to Joint Commission on Accreditation of Healthcare Organizations (JCAHO) and CARF) Maintaining space survey data base within VISTA and preparing and inputting computer data as changes occur Supervising four employees in FMS providing technical and administrative supervision to a unit of GS-6, GS-5 and WG-06 employees Defining type and number of workers for projects and revising work schedules and labor forces as necessary to adapt to changing work circumstances Overseeing the daily operation of the unit, ensuring agency policies and priorities are being followed; developing performance standards; and evaluating work performance of subordinates Providing advice, counsel, and instruction to employees on both work and administrative matters Supporting and explaining management programs to subordinates; determining performance ratings, training, disciplinary actions, changes in performance standards; and recommending the most suitable series for vacancies. Work Schedule: Monday to Friday; 08:00 a.m. to 04:30 p.m. Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not Approve

Requirements

Qualifications

Minimum Requirement: The following are minimum requirements for appointment as an Administrative Officer in the Veterans Health Administration (VHA), which all applicants must met. Specialized Experience (GS-11): You must have one (1) year of specialized experience that equipped you with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level (i.e., GS-09) in the normal line of progression for the occupation in the organization. Qualifying examples of specialized experience would typically include but are not limited to: applying analytical and evaluative methods and techniques to issues or functions related to office administration; utilizing knowledge of pertinent laws, regulations, policies, and evaluations which affect administrative operations; identifying major issues, program goals and objectives, work processes, and administrative operations of the organization; adapting analytical techniques and evaluation criteria to the measurement and improvement of program effectiveness and/or organizational productivity; presenting staffing recommendations and negotiating solutions to disputed recommendations; performing duties related to requisitions for services, purchases, and construction projects both at the contracting level and the acquisition level; submitting contract packages for both construction and regular service contracts; and overseeing these actions and hands on work in contracting. (CLEAR DETAILS OF EXPERIENCE REQUIRED: Your resume must show complete information for each job entry, such as beginning and ending dates of employment, duties performed, and/or total hours worked per week.) OR, Education (GS-11): Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have Ph.D. or equivalent doctoral degree; or 3 full years of progressively higher level graduate education leading to such a degree; or LL.M., if related. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. NOTE: One year of full-time graduate education is considered to be the number of credit hours that the school attended has determined to represent 1 year of full-time study. If that information cannot be obtained from the school, 18 semester hours should be considered as satisfying the 1 year of full-time study requirement. Part-time graduate education is creditable in accordance with its relationship to a year of full-time study at the school attended. (UNOFFICIAL TRANSCRIPT REQUIRED: If you do not submit your transcript, your application may not be reviewed.) OR, Combination (GS-11): Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and education as described above. Only graduate education in excess of the amount required for the next lower grade level (i.e. 36 semester hours of graduate education) may be used to qualify applicants for positions at grade GS-11. UNOFFICIAL TRANSCRIPT REQUIRED: If you do not submit your transcript, your application may not be reviewed.) You will be rated on the following Competencies as part of the assessment questionnaire for this position: CommunicationContracting/ProcurementFinancial ManagementInterpersonal EffectivenessStrategic ThinkingTechnical DocumentationVehicle Maintenance IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Physical Requirements: Duties involve sitting for long periods of time, use of personal computer, writing, calculating, occasional walking to administrative areas throughout the facility, and some bending and stooping. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: Recognition of Foreign Qualifications | International Affairs Office (ed.gov).

Contacts

• Address White City VA Medical Center 8495 Crater Lake Highway White City, OR 97503 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]