The Incumbent provides administrative and secretarial support to management teams of services throughout Patient Care Services (PCS) at the Tuscaloosa VA Health Care Systems.

Duties

Receives schedules, refers, and contacts members of the staff, agency, and persons outside the agency ranging from other government agencies to the general public. Provides public contact support services (general and specialized) to include answering telephones, referring visitors and providing information about the agency. Responsible for processing incoming and outgoing materials such as correspondence, reports, memoranda, and other forms of written communication. Edits letters, composes letters, records, and transcribes committee minutes, prepares reports, reviews correspondence for Develops background information and prepares outlines for supervisor's public speaking engagements, papers, and correspondence/ reports. Schedules appointments, coordinates meetings, and/or schedules conferences for Service Line Management Team. Schedules all interviews for candidates to positions within the respective Service Line. Provides research and background information on the subject matter of meetings without direction. Attends meetings and follows up on action items with appropriate staff members independently. Responsible for creating timesheets for each employee assigned to Time and Leave (T&L) Units. Conducts reviews for compliance and accuracy and serves as a resource for other timekeepers within clinical service areas. Responsible for maintenance and resolution of pay period exceptions. Prepares and maintains appropriate forms for human resources actions to include preparing HR forms and SF 52's for separation, recruitments, change in pay status, change in name, etc. Tracks recruitments and announcements for the Service Line. Obtains and monitors use of services, supplies, or equipment for the office. Answers questions concerning policies and procedures related to support/office services and new projects, requests, and schedules in priorities and commitments. Prepares equipment requests, including requests for IT or medical equipment. Submits electronic requests for IT service and access to menus and software applications for management and employees. Performs other related duties as assigned. Work Schedule: Monday - Friday, 8:00 am - 4:30 pm Work schedule is subject to change based on agency need. Virtual: This is not a virtual position. Position Description/PD#: Secretary (OA)/PD073840 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/26/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience described below: Specialized Experience:. You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Specialized experience is secretarial or administrative assistant support work performing routine clerical and organizational tasks; preparing correspondence and other documents; using automated software applications such as Microsoft Office Suite (Word, Excel, and PowerPoint); answering the telephone and taking messages; scheduling appointments and updating calendars; handling incoming and outgoing correspondence; editing documents; and maintaining files and databases. Proficiency Test. Type 40 wpm. You will be rated on the following Competencies for this position: Computer SkillsCustomer ServiceManages and Organizes InformationOrganizational StewardshipPlanning and EvaluatingSelf Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking, standing, bending, and carrying of light items like papers or books. No special physical demands are required to perform the work. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Tuscaloosa VA Medical Center 3701 Loop Road East Tuscaloosa, AL 35404 US
• Name: Barbara Wortman
• Phone: 2158235800
• Email: [email protected]