Provides administrative and secretarial support to management teams of services throughout Patient Care Services (PCS) at the Tuscaloosa Veterans Affairs Medical Center (VAMC). PCS organizational structure consists of 7 services: Geriatrics and Extended Care (GEC) Nursing Service; Mental Health (MH) Nursing Service; Medicine (MED) Nursing Service; Specialty Care (SC) Nursing Service; Operations (OPS) Nursing Service; Nutrition and Food Service (NFS); and Chaplain Service (CS).

Duties

The duties of the Secretary OA include, but are not limited to: Receives schedules, refers, and contacts members of the staff, agency, and persons outside the agency ranging from other government agencies to the general public. Process incoming and outgoing materials such as correspondence, reports, memoranda, and other forms of written communication. Provides general clerical mail and correspondence services such as preparing a variety of recurring reports, reviewing outgoing correspondence for proper attachments, or consolidating/coordinating submittals of information. Schedules appointments, coordinates meetings, and/or schedules conferences for Service Line Management Team. Serves as the senior timekeeper for the respective Service Line Management Team and as a backup timekeeper for other Service Lines. Prepares and maintains appropriate forms for human resources actions to include preparing HR forms and SF 52's for separation, recruitments, change in pay status, change in name, etc. Serves as the Education Coordinator and ensures training and education is logged into Talent Management System (TMS) for the assigned service employees. Obtains and monitors use of services, supplies, or equipment for the office. Work Schedule: Monday - Friday 8:00 am - 4:30 pm Virtual: This is not a virtual position. Position Description/PD#: Secretary (OA)/PD073840 Relocation/Recruitment Incentives: Not authorized Critical Skills Incentive (CSI): No approved Permanent Change of Station (PCS): Not authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/12/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position, and that is typically in or related to the position to be filled SF-50 Reminder: If you are a current Federal employee an SF-50 showing your eligibility must be submitted with your application materials. Examples of appropriate SF-50's include Within grade increases at the highest grade held; or Promotions with an effective date more than one year old; or SF-50's at the highest grade held with an effective date more than one year old. Note: You must submit a copy of your most recent notification of personnel action/SF50. You will be rated on the following Competencies for this position: Computer SkillsCustomer ServiceManages and Organizes InformationOrganizational StewardshipPlanning and EvaluatingSelf Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The nature, frequency and intensity of physical activity are sedentary. There may be some walking, bending and reaching that is required with infrequent lifting of twenty pounds or less. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Tuscaloosa VA Medical Center 3701 Loop Road East Tuscaloosa, AL 35404 US
• Name: Ashlyn Valenta
• Phone: (813) 897 - 0341
• Email: [email protected]