The primary purpose of this position is to serve as the Administrative Support Assistant for Pharmacy Service and provide a variety of administrative and technical support functions such as monitoring and studying pharmacy workflow processes, data collection, tracking, and implementation of best practices for the Pharmacy, timekeeping duties, new employee recruitment and onboarding, and other administrative functions.

Duties

Major duties include but are not limited to: Performs administrative support work such as the following, establishes and maintains office technical and administrative files in accordance with applicable regulations; responsible for maintaining the pharmacy administrative drives and all electronic files, including sensitive document and personnel files. Assembles and summarizes new employee selections, gains and losses, and onboarding information, data, and other pertinent information. Compiles HR information to complete and submit FTEE LEAF requests and HR actions via HRSMART for job announcements. Responsible for acquisitions, allocation as well as utilization of space in the facility allotted to Pharmacy Service. Acts as a resource person in planning, reviewing, and revising medical center policies (MCP) and standard operating procedures (SOP) for pharmacy service. The incumbent uses multiple programs and software such as databases, spreadsheets, and graphics for Pharmacy Service. Researches and introduces technology-oriented solutions to improve Pharmacy service operations. The incumbent serves the primary Personal Identity Verification (PIV) sponsor. Serves as the primary timekeeper for Pharmacy Service and functions as the subject matter expert for the VA Time and Attendance System (VATAS AKA GOVTA). Work Schedule: Full Time, Monday - Friday, 0800 -1630 Telework: ADHOC Virtual: This is not a virtual position. Position Description/PD#: Admin Support Asst (OA)/PD019120

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/18/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Knowledge of the duties, priorities, commitments, policies, and program goals of the staff sufficient to perform non-routine assignments involving oral and written principles. In-depth knowledge of the priorities and program intricacies of Pharmacy Service as well as knowledge of the priorities and objectives of the VISN and VHA. General knowledge of pharmaceutical terminology and symbols to recognize which information is or is not relevant to the problem at hand. Knowledge of the broad range of administrative services at the Medical Center in order to plan, implement, carry out, and advise on various activities relative to quality management/improvement, continuum of care, and performance measures. Knowledge of personal computer applications and demonstrated ability to design and maintain spreadsheets and databases using Microsoft programs such as Outlook, Word, Excel, PowerPoint, and VA programs such as VISTA, CPRS, TMS and VATAS systems. Includes ability to create graphs from data collection, calculate formulas for spreadsheets, store and retrieve electronic documents or files, activate a printer, insert, and delete text, retrieve data from electronic records, and transmit and receive electronic mail. A fully qualified typist is required. You will be rated on the following Competencies for this position: Administration and ManagementCustomer ServiceData ManagementSelf-ManagementTechnology Application Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work involved is primarily sedentary but includes some bending, stooping, standing, walking, carrying less than 15 pounds, using a computer terminal and may require driving an automobile. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address VA Sierra Nevada Health Care System 975 Kirman Avenue Reno, NV 89502 US
• Name: Kia Moore
• Phone: 650-493-5000
• Email: [email protected]