This position is located in the Environmental Management Services at Edward Hines Jr. VA Hospital (578), a complexity Level la VT-IA Facility. The primary purpose of this position is providing administrative support to the Service Manager and performs clerical and assistant duties for the section Managers. Also serves as a primary timekeeper for assigned time and leave units within the Service.

Duties

Major duties include but are not limited to: Coordinates and provides administrative support; Schedules and manages appointments; Screens calls and visitors to the office, referring to other staff members as appropriate; Composes and prepares correspondence, forms, letters, memos, and reports; Schedules conferences, coordinates meetings and prepares meeting minutes; Maintains office supplies and equipment; Serves as the timekeeper for the service; Receives and reviews all incoming correspondence; and Performs other related duties as assigned. Work Schedule: Monday through Friday, 8:00am to 4:30pm Position Description/PD#: Program Support Assistant (OA)/PD14019A Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/16/2024. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-4 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Knowledge of grammar, spelling, capitalization, punctuation and terminology used in office settings. Knowledge of standard office equipment, such as computers, copiers, fax machines, and office automation systems. Knowledge of various office automation software such as graphics or tables to update databases and spreadsheets. Comprehensive knowledge of the Nutrition and Food Service rules, procedures, and operations. Ability to establish and maintain program files and records. Ability to perform purchase card holder duties. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 4 years above high school. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and 4 YRS education beyond high school. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Edward Hines Junior Hospital 5000 South 5th Avenue Hines, IL 60141 US
• Name: Christina Johnson
• Phone: 757-254-8574
• Email: [email protected]